Executive Assistant

Executive Assistant Green Fields School Tucson, AZ Job Details Full-time $35,000 - $40,000 a year 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Professional development assistance Retirement plan Qualifications Vendor relationship building Google Workspace Microsoft Outlook Interpersonal skills Spreadsheets Filing Executive administrative support English Attention to detail Data entry Full Job Description Position Summary Green Fields School is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the school's leadership and administrative operations. This full-time, on-site role is central to the smooth day-to-day functioning of the campus and requires someone who thrives in a fast-paced, people-focused environment. The ideal candidate brings strong administrative skills, excellent communication, and a genuine enthusiasm for early childhood education. Key Responsibilities Provide comprehensive administrative support to school leadership, including calendar management, scheduling, and correspondence Serve as the primary point of contact for internal staff, families, vendors, and external partners Coordinate and prepare materials for meetings, events, and school communications Assist with onboarding and offboarding of staff, including document collection and orientation logistics Manage office supplies, vendor relationships, and facilities coordination Support HR-related administrative tasks including maintaining employee files and tracking compliance documents Assist with grant coordination, reporting deadlines, and document management Handle sensitive and confidential information with the utmost discretion Coordinate logistics for school events, carnivals, parent engagement activities, and campus programs Perform general office duties including filing, data entry, and maintaining organized records

Qualifications Required:

Bachelor's degree or equivalent combination of education and experience 2+ years of experience in an administrative, executive assistant, or office management role Excellent written and verbal communication skills in English Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace Exceptional organizational skills with strong attention to detail Ability to prioritize and manage multiple tasks in a dynamic environment Professional demeanor and strong interpersonal skills

Preferred:

Experience in an educational, nonprofit, or childcare setting Experience with vendor management or facilities coordination

Pay:

$35,000.00 - $40,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Professional development assistance Retirement plan Vision insurance

Work Location:

In person