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Executive Assistant
Job
Robert Half
Antioch, CA (In Person)
Full-Time
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Job Description
We are looking for an experienced Executive Assistant to provide high-level support to a senior operational leader within a growing healthcare organization. This contract position is ideal for someone who brings sound judgment, strong follow-through, and the ability to manage shifting priorities in a fast-paced, multi-specialty clinical environment. The role requires a proactive and detail-oriented individual who can keep executives and department leaders organized, prepare high-quality materials, and help maintain momentum across projects and meetings.
Responsibilities:
- Manage a complex executive calendar, prioritize competing requests, and coordinate scheduling with internal leaders across multiple locations.
- Support weekly leadership meetings by organizing agendas, preparing materials, tracking action items, and following up to keep projects moving forward.
- Arrange business travel and related logistics, ensuring plans are accurate, efficient, and aligned with changing priorities.
- Create and format clear, accurate documents, presentations, spreadsheets, and reports for executive and departmental use.
- Monitor ongoing assignments and deadlines, helping leadership stay informed, prepared, and focused on the most urgent matters.
- Provide administrative support to managers and department heads, including meeting coordination, time management assistance, and general operational follow-through.
- Use tools such as Outlook, Teams, Asana, Excel, Word, PowerPoint, and Copilot to organize information, track progress, and communicate updates effectively.
- Assist with vendor coordination and administrative tasks related to facilities or real estate matters as needed.
- Serve as a dependable point of support by anticipating needs, asking thoughtful questions, and helping leadership make well-informed decisions.
- Contribute to operational continuity in an evolving environment, including administrative support connected to platform or process changes when required.