Executive Assistant

Executive Assistant at Career Group Executive Assistant at Career Group in BRISBANE, California Posted in 2 days ago.

Type:

full-time

Job Description:

Executive Assistant | San Francisco, CA | Private Equity |

Hours:

8:00 AM - 6:00 PM PT | Onsite Role A leading global investment management firm with a long-standing track record of consistent performance is seeking a highly experienced Executive Assistant to support its Private Equity and Portfolio Operations team. This is a fast-paced, high-expectation environment supporting senior investment professionals across multiple time zones and portfolio companies. This role requires a proactive, detail-oriented EA who thrives in a demanding, high-performance setting and is comfortable managing complex logistics, shifting priorities, and a high volume of internal and external coordination. The ideal candidate is polished, highly organized, and capable of operating with discretion and sound judgment at all times. What You'll Do Provide high-level administrative support to Private Equity Associates and the broader Portfolio Operations team Manage complex, high-volume calendars across multiple time zones, including coordination with internal teams and external portfolio companies Schedule meetings, secure conference rooms, and coordinate all logistics including catering, materials, and meeting preparation Proactively manage executive priorities to ensure time is optimized during travel and in-office days Attend meetings as needed, take detailed notes, and track action items and follow-ups Coordinate seamless domestic and international travel, including itineraries, flights, hotels, transportation, and seating arrangements Manage expense reporting, reconciliation, and timely monthly submissions Support event planning and execution, including team offsites, internal events, and portfolio-related gatherings Provide backup coverage for other administrative team members as needed Assist with ad hoc projects and urgent requests, including occasional after-hours or weekend support What We're Looking For 5-7+ years of executive assistant experience, ideally within private equity, investment management, or similarly fast-paced environments Bachelor's degree required Exceptional attention to detail and strong organizational skills Proven ability to manage multiple senior stakeholders with professionalism and discretion Strong interpersonal and communication skills when interacting with investors, executives, and portfolio company leaders Ability to prioritize effectively in a high-pressure, constantly shifting environment Demonstrated ability to handle confidential and time-sensitive information with sound judgment Strong team player with a proactive, self-starting mindset Comfortable working extended hours and supporting urgent needs when required Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) Able to make independent, well-informed decisions based on experience and role knowledge Compensation $110K - $120K, Depending on experience. You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring.