Executive Assistant

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Executive Assistant

POSTED 5/21/2026 POSTED 5/21/2026

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Job Description We are looking for an Executive Assistant for a top media & entertainment company hybrid out of their Burbank, CA offices! his role supports two VP, HR Business Partners and the Head of Talent & Growth, managing daily operations for senior executives. You'll handle essential tasks like expense reports, travel planning, and calendar coordination, while also overseeing key projects, managing timelines, tracking deliverables, ensuring smooth communication between stakeholders and contributing to shared executive support responsibilities for the Company People & Culture department. Success in this role depends on building strong relationships with your leaders, acting as a trusted partner in decision-making and team success. You'll also need a solid understanding of Company Television and other Company departments. As you partner with your executives, your professionalism and discretion are key. Each day offers new opportunities to make an impact, from coordinating meetings and managing schedules to handling sensitive information and acting as a liaison between HR and other departments. The ideal candidate is organized, detail-oriented, curious and excels in communication and interpersonal skills.

Pay rate:

$30.00-$31.41/hr based on experience

Responsibilities:

Administrative Support Manage HR Executives' calendars, including scheduling meetings, appointments, and travel arrangements. Prepare and edit various documents, including correspondence, presentations, and reports. Organize and maintain both electronic and physical files to ensure easy access and retrieval. Handle confidential and sensitive information with the utmost discretion. Manage office supplies, subscriptions, and process electronic transactions as needed. Support departmental projects and coordinate with building services and other relevant teams to maintain office operations. Meeting Coordination Coordinate and prepare materials for HR meetings, including agendas and presentations. Assist in the planning and organization of company events, training sessions, and employee engagement activities. Attend meetings to take notes and follow up on action items. Monitor conference room activities and update the monthly release calendar. Communication Serve as the primary point of contact for internal and external stakeholders, directing inquiries appropriately. Draft and distribute internal communications on behalf of HR Executives and the HR team. Professionally liaise with executives, talent, and assistants both internally and externally. Draft correspondence for employee communications and address general inquiries. Facilitate communication between the HR department and other departments within the organization. Project Management Assist in planning and executing HR projects and initiatives, ensuring timelines, deliverables, and budgets are met. Coordinate with team members and external partners to support project success. Conduct research to support HR initiatives. HR Support Assist with employee onboarding and offboarding, including answering general employee questions. Support employee record management, benefits administration, and compliance with HR policies. Contribute to the preparation of HR reports, including metrics and analytics. Promote a positive and professional environment, managing executives' time efficiently.

Required Qualifications:

Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills. Strong organizational and time management skills with the ability to prioritize effectively. Ability to work independently and handle multiple tasks simultaneously. High level of discretion and confidentiality. Familiarity with HR processes and systems is a plus.

Competencies:

Attention to

Detail Problem-Solving Adaptability and Flexibility Interpersonal Skills Professionalism Requirements:

3+ years of administrative experience, preferably within a corporate setting. Proficiency with both Mac & Windows, including Microsoft Word, Excel, and PowerPoint. Exceptional organizational and multitasking skills with a strong attention to detail. Excellent communication skills, both verbal and written, with a professional demeanor. Ability to work effectively with a wide range of personalities and levels within the organization. Ability to prioritize, meet deadlines, and adapt quickly to changing circumstances. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook , and LinkedIn . Opportunity Awaits. #

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Job Snapshot

EMPLOYEE TYPE

Contract

WORKPLACE

On-site

LOCATION

Burbank, CA

DATE POSTED

5/21/2026 Check Out Similar Jobs

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