Executive Assistant to the President $85,000 Annual

Executive Assistant to the President $85,000 Annual Commerce, CA Job Details Full-time $85,000 a year 1 day ago Benefits Health insurance Dental insurance 401(k) Flexible spending account Vision insurance Qualifications Record keeping Report writing Microsoft Excel Microsoft Outlook Bachelor's degree in communications Workflow management (operations management method) 5 years Expense management Writing skills Executive administrative support Event vendor coordination Bachelor's degree in business administration Bachelor's degree Task prioritization Microsoft Teams SharePoint Communications Business Administration Managing executive calendars Senior level Document management Cross-functional collaboration Business Travel scheduling Grammar Experience Communication skills Project stakeholder communication File organization Progress tracking (project management tasks) Time management Stakeholder management Full Job Description Commerce Casino is the world's largest card casino offering more than 200 tables. Established in 1983, the casino values its staff of over 2,500 employees and is proud to be known as "Where the World Comes to Play." Commerce Casino offers a comprehensive benefits package to include medical, dental, vision, life, flexible spending accounts, 401(k), vacation time, and much more! The Executive Assistant to the President provides high-level administrative and operational support to the President/CEO and members of the Executive Leadership Team. This role serves as a trusted partner in managing executive priorities, facilitating communication, coordinating complex schedules and meetings, preparing executive and Board materials, and assisting with Shareholder records. The Executive Assistant plays a critical role in supporting executive effectiveness by anticipating needs, maintaining strict confidentiality, and ensuring the smooth coordination of executive activities across the organization. This position requires exceptional judgment, professionalism, and the ability to operate in a fast-paced environment while managing competing priorities.

PRIMARY JOB FUNCTIONS

Essential Duties and Responsibilities (including but not limited to): 1. Serves as a key liaison and representative on behalf of the President/CEO in communications with executives, departments, shareholders, business partners, vendors, and other stakeholders; demonstrates professionalism, diplomacy, and sound judgment in all interactions. 2. Manages the President's and Executive Team's calendars and scheduling priorities; coordinates meetings, briefings, and events while proactively identifying scheduling conflicts and optimizing time management. 3. Prepares, reviews, and organizes executive correspondence, reports, presentations, and briefing materials; ensures materials are accurate, well-organized, and aligned with Executive expectations. 4. Provides administrative support for executive leadership and Board-related activities including preparing agendas, assembling meeting materials, notetaking, drafting memoranda, and maintaining governance records with a high degree of confidentiality and organization. 5. Coordinates Executive travel arrangements including itineraries, transportation, lodging, and meeting logistics; prepares supporting materials and processes expense reports in accordance with Company policies. 6. Coordinates Executive meetings and events, including internal leadership meetings, Board of Director meetings, and special events; manages logistics such as meeting space, catering, materials preparation/distribution, and vendor coordination. 7. Supports the Chief Administrative Officer with corporate activities including document management (physical and digital), record retention, Shareholder stock registry, and Shareholder communications; maintains organized physical and electronic files and workflows. 8. Tracks executive priorities, action items, and follow-ups; assists with cross-department coordination and special projects to ensure timely execution of initiatives; identifies opportunities to improve administrative processes, communication workflows, and executive office operations. 9. Develops and maintains proficient knowledge of the Company's Strategic Plans, The Commerce Way, and relevant policies and standard operating procedures. 10. Performs other work-related duties as assigned. The duties listed above are not intended to be all-inclusive. Management may assign additional responsibilities as needed.

QUALIFICATIONS

Work Experience:

Minimum 5 years of experience supporting senior executives in a corporate environment, preferably at the C-suite or President/CEO level. Experience coordinating Board of Directors or Executive team meetings, including agendas and materials, strongly preferred. Experience managing scheduling, executive communications, and cross-functional coordination.

Education:

Bachelor's degree in Business Administration, Communications, or related field preferred, or an equivalent combination of education and relevant experience.

Knowledge and Skills:

Excellent written and verbal communication skills (e.g., clarity, grammar, punctuation) with the ability to prepare and edit Executive-level correspondence and materials. Strong calendar and time-management skills, including the coordination of multiple executive schedules involving internal and external stakeholders. Exceptional organizational skills and attention to detail with the ability to manage multiple priorities and deadlines simultaneously. Advanced proficiency with Microsoft Office and Microsoft 365 tools including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint. Strong judgment, discretion, and problem-solving ability in handling confidential and sensitive information; ability to build effective working relationships across all levels of the organization; professional demeanor, adaptability, and the ability to remain composed in a fast-paced environment.

Other Requirements:

Able to maintain a professional demeanor and protect the confidentiality of highly sensitive information. Able to meet scheduled deadlines with minimal supervision; demonstrate initiative and sound judgment; able to anticipate needs, respond rapidly to new challenges and adapt accordingly. Available to work a flexible schedule as business needs require, including occasional evenings, weekends, or holidays.