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Executive Assistant
Job
Insight Global
Daly City, CA (In Person)
Full-Time
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Job Description
Executive Assistant at Insight Global Executive Assistant at Insight Global in Daly City, California Posted in 5 days ago.
Type:
full-timeJob Description:
Our client, a fast-growing AI startup, is seeking a highly organized and proactive Executive Assistant to directly support the CEO. This role operates at the center of a dynamic, product-driven environment and will play a critical role in optimizing the CEO's time, communication flow, and day-to-day operations. The ideal candidate thrives in a fast-paced startup setting, demonstrates strong judgment and discretion, and has experience supporting senior executives or partners.Responsibilities Executive & Calendar Support:
- Manage complex, high-volume calendar scheduling and prioritize competing demands
- Coordinate internal and external meetings, including logistics, agendas, and follow-ups
- Act as a gatekeeper to optimize the CEO's time and focus
Communication & Coordination:
- Draft, edit, and manage email communications on behalf of the CEO
- Serve as a point of contact for internal teams, partners, and external stakeholders
- Track action items and ensure timely follow-through on key initiatives
Operations & Office Administration:
- Support office operations, vendor coordination, and administrative systems
- Maintain organized records, processes, and documentation
- Assist with onboarding logistics and general office needs
Events & Special Projects:
- Plan and execute company events, offsites, and conferences
- Support cross-functional initiatives and ad-hoc projects as needed Qualifications
- 3+ years of experience supporting executives, founders, or partners
- Experience in a tech company or startup environment preferred
- Strong organizational skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- High level of discretion and professionalism handling sensitive information
- Proficiency with Microsoft Office / Google Workspace tools
- Ability to operate independently in a fast-paced, evolving environment