Executive Assistant

Executive Assistant Thorofare Holdings, LLC El Segundo, CA Job Details Full-time $150,000 - $180,000 a year 4 hours ago Qualifications Microsoft Excel Microsoft Outlook Expense management Executive administrative support Mid-level 3 years Salesforce Cloud CRM system proficiency Managing executive calendars Cross-functional collaboration Travel scheduling Communication skills Full Job Description Executive Assistant to the CEO We are seeking a highly polished and proactive Executive Assistant to serve as a trusted right hand to the CEO. This individual will play a critical role in optimizing the CEO's time, managing day-to-day operations, and ensuring seamless execution across both professional and select personal priorities. This role is ideal for someone who thrives in a fast-paced environment, operates with a high level of discretion, and takes pride in anticipating needs before they arise. Core Responsibilities Executive Support Own and manage the CEO's complex calendar, scheduling meetings and ensuring priorities are aligned with business objectives Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries Manage executive communications, including inbox oversight, drafting correspondence, and interfacing with internal and external stakeholders Prepare the CEO for meetings with thorough briefings, agendas, and background materials Track follow-ups and ensure key initiatives and action items are executed efficiently Manage expenses and reimbursements with accuracy and timeliness Strategic & Operational Support Act as a gatekeeper and time strategist, ensuring the CEO is focused on highest-impact priorities Support coordination across teams by tracking deliverables and maintaining alignment on key initiatives Handle sensitive and confidential information with the utmost discretion Represent the CEO and organization with professionalism and sound judgment Personal Support Assist with select personal logistics, including calendar management, appointments, and travel coordination Manage ad hoc personal tasks such as reservations, errands, and household-related support Oversee holiday gifting, including sourcing, ordering, and coordinating delivery Qualifications 3-5+ years of experience supporting a senior executive or CEO Strong organizational, multitasking, and problem-solving skills Exceptional written and verbal communication abilities High level of discretion and ability to manage confidential information Proactive, resourceful, and able to operate independently Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with CRM systems such as Salesforce is a plus