Executive Assistant - PS HQ

Executive Assistant - PS HQ Extime PS LLC El Segundo, CA Job Details Full-time $75,000 - $90,000 a year 18 hours ago Benefits Paid training Health savings account Disability insurance Health insurance Unlimited paid time off Dental insurance 401(k) Flexible spending account Tuition reimbursement Cell phone reimbursement Vision insurance 401(k) matching Life insurance Qualifications Report writing Expense management Catering Executive administrative support Invoice payment processing Task prioritization Organizational skills Productivity software Managing executive calendars Senior level 4 years Travel scheduling Communication skills Full Job Description Who We Are PS is redefining the way the world travels. We build and operate private airport terminals that transform commercial air travel into a seamless luxury experience. Currently serving guests at Los Angeles International Airport (LAX), Hartsfield-Jackson Atlanta International Airport (ATL), and Paris Charles de Gaulle (CDG), with new terminals underway at Dallas Fort Worth International Airport (DFW) and Miami International Airport (MIA), PS is pioneering a new global standard in hospitality. Far from the crowds and chaos of the public airport, PS offers members the privacy, ease, and security of the private flight experience while flying commercial. With exclusive partnerships with TSA and U.S. Customs and Border Protection, guests move effortlessly through line-free departures and arrivals. Every moment is carefully orchestrated by our expert team - private TSA screening, dedicated customs and immigration services, and luxury chauffeur transfers across the airfield directly to or from your aircraft. Inside our private terminals, guests enjoy serene suites, chef-prepared dining, spa services, and personalized attention, while our Control Room coordinates discreetly with government, airline, and security partners to ensure unmatched efficiency, safety, and peace of mind. At PS, waiting in lines, crowded terminals, and luggage hassles give way to quiet elegance, service with heart and inspired experiences. We are building more than terminals - we are shaping a new way to travel. If you're passionate about luxury hospitality and excited to be part of something extraordinary, join us as we expand to new markets and reimagine the future of travel with PS. About the Role The Executive Assistant provides strategic administrative support to senior leadership, ensuring effective coordination across schedules, communications, travel, and key operational priorities. This role requires sound judgment, discretion, and the ability to manage complex, shifting demands in a fast‑paced executive environment while maintaining a high standard of professionalism and execution. This role supports multiple members of the PS Executive Committee.

Salary Range:

$75,000 - $90,000

Annually, Exempt Job Type/Work Location:

Full-time, onsite, PS HQ (El Segundo, CA) Responsibilities & Expectations Act as a primary point of contact for administrative coordination across executives, employees, and external partners. Manage complex executive calendars, including conflict resolution, prioritization, and proactive scheduling adjustments. Ensure all meetings are fully coordinated, including logistics, materials, dial-ins, and follow-up on action items. Coordinate end-to-end business travel logistics, including flights, hotels, ground transportation, meals, and itineraries. Manage executive inboxes by triaging messages and drafting responses when appropriate. Prepare and format communications such as memos, emails, presentations, and reports. Coordinate office and meeting logistics, including conference room bookings, catering, set-up, and guest experience. Support day-to-day office operations and ad hoc administrative needs. Prepare expense reports, process invoices, and track payments. Take full ownership of assigned tasks and projects with minimal oversight. Basic personal assistance responsibilities such as scheduling of personal appointments and reservations, coordination of personal travel logistics & itineraries, simple errands, online orders/deliveries and personal events and/or reservations planning. Perform other duties as assigned by leadership.

Requirements / Qualification

4-6+ years of administrative experience supporting senior executives Exceptional communication skills Ability to prioritize multiple projects quickly and accurately in a fast-paced environment with evolving priorities and last-minute changes Strong organizational skills, attention to detail, and execution excellence Advanced presentation and document formatting skills with a keen eye for detail and aesthetically polished output; experience using tools in Microsoft Office & Canva Proven ability to build strong cross-functional relationships Experience designing or improving administrative workflows High level of discretion and emotional intelligence Full Time Employee Benefits Employee benefits include medical, dental, vision, life insurance, long-term and short-term disability 401K retirement plan with company matching Health and Dependent care FSA and HSA with company matching Merit-based raises and bonuses Unlimited PTO Monthly health & wellness and cell phone reimbursement. Paid training Parental benefits 100% paid up to 6 weeks. Friends & Family Discounted PS Use. Tuition Reimbursement. A great career path with promotion opportunities Salary range $75,000 - $90,000/annually. This is a full-time Exempt role. PS is an equal-opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis. PS considers for employment qualified applicants with criminal histories consistent with applicable federal, state, and local law.