Executive Assistant

Executive Assistant San Diego Botanic Garden Encinitas, CA Job Details Full-time From $70,304 a year 2 hours ago Benefits Health insurance Dental insurance Flexible spending account Paid time off Employee assistance program Vision insurance 401(k) matching Employee discount Retirement plan Qualifications Organizing events Teamwork Guest relations Phone communication Greeting customers Executive administrative support Research Driver's License Driving Presentation creation Managing executive calendars Project leadership Travel scheduling Full Job Description Job Summary The Executive Assistant will provide high-level administrative and project support to the CEO in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors, organizes and coordinates executive outreach and external relations, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This is an exempt, salaried position at $70,304/annually, reporting directly to the CEO. Essential Requirements

• Manage sensitive matters with a high level of confidentiality and discretion.
• Strong experience in project leadership/management
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents.
• Develop and sustain professional and supportive relationships with Board members
• Lead preparations, communication and organization of Board meetings/events.
• Manage a daily calendar of meetings and events.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by the CEO.
• Draft and prepare correspondence for internal announcements, board meetings, and external stakeholders.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Welcome the CEO's guests by greeting them, in person or on the phone; answering or directing inquiries.
• Represent the organization and the CEO in a positive light through great follow-through skills and sound judgment.
• Conserve the CEO's time by reading, researching, collecting and analyzing information as needed, in advance.
• Complete ad hoc projects, as assigned.
• Arrange travel and accommodations for the CEO. Education & Experience
• Bachelors degree, preferred
• 5+ years of related experience required for working in an executive assistant role supporting C-Level executives. Skills & Abilities
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Google Workspace, and project management platforms
• Ability to communicate effectively and professionally.
• Ability to maintain flexible hours as dictated by organizational needs for projects and meetings
• Calendar management: Coordinating meetings and appointments, ensuring the CEO's schedule is manageable and up-to-date Preferred Attributes
• Has a strong business sense and can decipher priorities using sound judgment.
• Strong sense of urgency and outcome ownership
• Commitment to excellence: Perform duties at the highest level possible on a consistent basis.
• Able to interact with people of all levels in a confident, professional manner.
• Possess team-oriented experience and approach.
• Dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships.
• Remaining flexible in the face of shifting priorities or unexpected changes
• Quickly identifying and resolving issues as they arise
• Anticipating needs and taking initiative before being asked
• Strategic prioritization: Aligning tasks with goals to support executive initiatives
• Collaborating effectively across teams and departments
• Office environment, using a standing or seated desk
• Frequent requirement to walk or drive a golf cart across a 37-acre property
• Occasional outdoor duties to support evening Garden functions
• Ability to lift 30 lbs. Other Requirements
• Other duties, as assigned
• Possess a valid driver's license
• Pass a background check

Pay:

From $70,304.00 per year

Benefits:

401(k) matching Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person