Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in the Greater Sacramento area. This permanent opportunity is suited for a candidate with relevant experience who can manage shifting priorities, protect confidential information, and keep daily operations running smoothly with minimal direction. The ideal candidate brings strong judgment, exceptional organization, and a forward-thinking approach to improving workflows through technology and automation.

For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832.

Responsibilities:

• Coordinate complex calendars, meetings, and appointments for executive leadership, ensuring schedules are accurate, efficient, and aligned with business priorities.
• Arrange business travel from start to finish, including itinerary planning, proactive flight oversight, and fast resolution of disruptions when plans change.
• Draft, format, and revise correspondence, reports, presentations, and other business documents with a high standard of accuracy and care.
• Maintain organized digital and physical records so important files, contracts, and reference materials are easy to access and properly managed.
• Support executives with select administrative matters, tracking follow-up items and helping ensure important tasks are completed on time.
• Prepare meeting materials, capture key discussion points, and distribute clear summaries and action items to relevant stakeholders.
• Serve as a reliable point of coordination across internal teams and external contacts, communicating with sound judgment.
• Identify repetitive administrative processes and apply automation or AI-based tools to improve efficiency, consistency, and overall executive support.
• Anticipate operational needs before issues arise, resolve scheduling or logistical conflicts quickly, and help leadership stay focused on strategic priorities.