Executive Assistant

Executive Assistant

PENINSULA JEWISH COMMUNITY CENTER - 3.8

Foster City, CA Job Details $80,000 - $90,000 a year 1 hour ago Qualifications Meeting minutes Computer operation Community engagement Non-profit experience Expense management Data reporting Executive administrative support Mid-level Donor relationship building Databases Invoice payment processing Analysis skills Bachelor's degree Data management Content development E-learning platforms Productivity software LMS Managing executive calendars Employee engagement Cross-functional collaboration Leadership Communication skills Technical Proficiency Cross-functional communication Time management Account reconciliation Full Job Description About the

PJCC:

For more than 75 years, the Peninsula Jewish Community Center (PJCC) has worked to inspire a sense of community in San Mateo County, with over 37,000 Jewish residents. Situated between San Francisco and Palo Alto, the PJCC is among the 10 largest JCCs in North America. With a 12-acre home in Foster City, the PJCC's goal is to provide programs and services that reinforce the values and traditions the Jewish community embraces, while serving the broader community as well.

The PJCC's Mission:

We positively impact people's lives, fostering belonging and meaningful connections with a diverse community, grounded in Jewish values and traditions. Overview of the

Role:

The Executive Assistant provides high-level administrative, operational, and strategic support to the CEO and Executive Leadership Team (ELT). This role is central to ensuring the effectiveness, efficiency, and impact of executive operations, including board relations, organizational communications, scheduling, and project coordination. The Executive Assistant serves as a key liaison between the CEO, Board of Directors, donors, staff, and community partners, exercising sound judgment, discretion, and initiative. This position requires a highly organized, proactive, and detail-oriented professional who can manage competing priorities and support a wide range of organizational functions.

Essential Duties & Responsibilities:

Responsibilities include, but are not limited to the following: Executive Support & Administration Manage CEO calendar, scheduling internal and external meetings, donor engagements, and community outreach Serve as gatekeeper for CEO communications, including calls, visitors, and email follow-up Handle delegated tasks to streamline CEO focus on organizational priorities Coordinate logistics, agendas, and follow-up for Executive Leadership Team (ELT) meetings Support COO and CBO administrative needs when needed Board Relations & Governance Coordinate all Board and Executive Committee meetings, including scheduling, logistics, and materials preparation Prepare, collect, and distribute board meeting materials and communications Take meeting minutes and track follow-up actions Maintain board records including bios, contact information, and onboarding materials Serve as liaison for board communication and information sharing Scheduling & Organizational Coordination Schedule internal meetings, quarterly board 1:1s, donor cultivation meetings, and trainings Coordinate logistics for staff meetings, town halls, and staff development events Financial & Administrative Operations Manage monthly credit card reconciliations and expense allocations Process invoices and oversee recurring subscription payments Support reporting and data tracking in collaboration with the Development team Development & Fundraising Support Work with CDO to coordinate CEO donor portfolio Coordinate donor meetings and maintain donor database information Projects, Programs & Systems Support Coordinate cross-functional projects, ensuring timelines and deliverables are met Assist with internal communications and organizational initiatives Learning Management System (LMS)Brainier Primary administrator for LMS system Support CEO in curating, creation and management of content on LMS Support onboarding and customer service for LMS (Brainier) users and partner JCCs Staff Engagement & Culture Coordinate logistics for staff engagement initiatives, Care Committee and staff events Coordinate staff birthday party monthly celebrations and birthday cards Support internal communications and follow-up on staff programs

Other Responsibilities:

Participate in agency-wide events, programs, and meetings Other duties as assigned Work hours may include occasional evenings and weekends, as needed.

Qualifications & Skills Education/Experience:

Bachelor's degree preferred 5+ years of senior-level administrative or executive support experience Experience supporting executives, boards, or nonprofit leadership preferred

Skills & Competencies:

Exceptional organizational and time management skills with ability to prioritize competing demands Strong interpersonal skills and ability to collaborate across teams High level of professionalism, discretion, and confidentiality Strong written and verbal communication skills Detail-oriented with strong analytical and problem-solving abilities Ability to work independently and proactively Proficiency in Microsoft Office, databases, and ability to learn new systems

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be required to: Remain stationary Frequently stand for long periods of time during events Move within your work area Operate a computer and office productivity machinery Communicate across a variety of mediums Transport items up to 25 lbs.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. While performing the duties of this job, the work environment can be noisy, and you may be working in close proximity with others. This role routinely uses standard office equipment such as phones, computers, and printers. You will have access to restroom, copy room and break room facilities. PJCC is an

Equal Employment Opportunity Employer-Minority/Female/Veteran/Disability Disclaimer:

This job description indicates in general terms, the type and level of work performed as well as the typical responsibilities of employees in this classification. The duties described are not to be interpreted as being all-inclusive to any specific employee. Management reserves the right to add, modify, change or rescind the work assignments of different positions and, when possible, to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Nothing in this position description changes the at-will employment relationship existing between the PJCC and its employees.