Executive Assistant

We are looking for a detail-oriented Executive Assistant to provide high-level administrative support to our organization. This contract position is based in Fresno, California, and requires excellent organizational skills and the ability to manage multiple responsibilities with precision. The ideal candidate will thrive in a fast-paced environment and possess strong communication abilities to ensure seamless operation of executive-level tasks.

Responsibilities:

• Prepare records, minutes, and resolutions for Board meetings, attending all required meetings to document proceedings accurately.
• Safeguard corporate documents and records, ensuring their proper maintenance and organization.
• Perform various clerical duties to support office activities, operations, and staff effectively.
• Draft and finalize letters, correspondence, memos, reports, proclamations, public notices, and grant-related documents, ensuring accuracy and compliance.
• Maintain and update records and files related to office operations, ensuring information is easily accessible.
• Manage incoming calls and visitors, maintaining the executive calendar to keep schedules organized and up-to-date.
• Sort and distribute incoming mail efficiently, ensuring timely delivery to relevant parties.
• Coordinate travel arrangements, including booking and organizing itineraries for executive meetings and events.
• Facilitate executive meetings by managing schedules and ensuring all necessary materials are prepared in advance.