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Legal Executive Assistant
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Robert Half
Glendale, CA (In Person)
Full-Time
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Job Description
Description We are looking for a detail-oriented Legal Assistant to join a Contract opportunity supporting the General Counsel within a fast-moving organization serving multiple healthcare entities in Glendale, California. This role centers on keeping legal and administrative workflows organized, timely, and accurate across a broad range of matters. The ideal candidate brings strong coordination skills, sound judgment, and the ability to manage competing priorities in a structured legal environment.
Responsibilities:
- Oversee incoming legal requests through a centralized intake process and route matters to the appropriate parties for timely follow-up.
- Monitor active matters, key dates, and supporting documentation to help ensure legal work progresses according to schedule.
- Partner with internal departments, client locations, external attorneys, and insurance representatives to facilitate communication and next steps.
- Provide support across legal matters involving records requests, claims, disputes, contracts, compliance issues, employment-related topics, and other urgent concerns.
- Prepare, edit, and organize legal documents, while maintaining standard forms and assisting with contract routing and tracking.
- Maintain orderly legal files and assemble summaries, chronologies, and document packets for review and response.
- Assist with subpoenas, discovery coordination, document production, insurance notifications, court-related filings, and regulatory submissions.
- Deliver administrative and project support to in-house counsel, including calendar coordination and assistance with priority legal initiatives. Requirements
- Bachelor's degree or comparable experience in a legal support or legal operations setting.
- At least 5 years of experience in a legal assistant, legal coordinator, or closely related position.
- Minimum of 1 year of hands-on experience supporting employment law matters.
- Prior experience in a healthcare environment, including familiarity with healthcare regulations and HIPAA privacy requirements.
- Working knowledge of civil litigation procedures, discovery activities, court filings, and e-filing processes.
- Background supporting legal matters involving claims, contracts, and dispute-related documentation.
- Strong organizational, multitasking, and follow-through skills, with proficiency in Microsoft 365; experience with case management or ticketing platforms is an advantage.