Job Description
Executive Assistant Entegee - 3.7 Hercules, CA Job Details Full-time | Contract $50 - $60 an hour 1 day ago Benefits Travel reimbursement Commuter assistance Disability insurance Health insurance Dental insurance 401(k) Vision insurance Life insurance Qualifications Customer communication Microsoft Excel SAP Executive administrative support Meeting scheduling Organizational skills Associate's degree Travel scheduling Microsoft 365 proficiency
Full Job Description Schedule:
Monday to Friday, onsite only Hours:
8:00 AM start time, Job Type:
contract We are seeking an experienced Executive Assistant to support a high-level C-suite executive in a fast-paced, professional office environment. This role is ideal for someone who has supported senior executives such as a CEO, COO, EVP, President, or similar leadership level. The Executive Assistant will manage complex calendars , coordinate meetings , prepare materials, handle travel and expenses , and serve as a key point of contact for the executive office. This position requires strong organization, discretion, professionalism, and the ability to manage changing priorities with confidence. Responsibilities Manage a complex and shifting executive calendar , including scheduling meetings, resolving conflicts and prioritizing urgent items Coordinate domestic and international travel, including flights, hotels, ground transportation, visas, agendas, and related logistics Prepare meeting agendas, briefing materials, presentations, and follow-up trackers Capture action items and help drive follow-up after executive meetings Process expense reports and support travel and expense documentation Serve as a professional point of contact for internal executives, board members, customers, and external partners Partner with other executive assistants, Finance, HR and leadership teams to coordinate meetings, events, town halls, site visits, and special projects Maintain confidentiality while handling sensitive information and executive-level communications Support daily priorities by reviewing calendars, triaging emails, and ensuring key logistics are in place Qualifications 5+ years of executive administrative experience supporting C-suite or senior-level executives Experience supporting executives in a global, matrixed organization preferred Strong Microsoft Office 365 skills , including Outlook, Teams, PowerPoint, Excel, and Word Experience with Concur, SAP or similar travel and expense systems preferred Ability to manage competing priorities, anticipate needs, and stay organized in a fast-moving environment Strong written and verbal communication skills Polished, professional presence when interacting with senior leaders, board members, customers, and external partners Associate's or Bachelor's degree preferred, or equivalent executive administrative experience Life sciences, biotech, diagnostics, manufacturing, or global corporate experience is a plus Job Disclaimer Equal Opportunity Employer/Veterans/Disabled Benefit offerings include medical, dental, vision, term life insurance, short-term disability insurance, additional voluntary benefits, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State or local law; and Holiday pay upon meeting eligibility criteria. Disclaimer:
These benefit offerings do not apply to client-recruited jobs and jobs which are direct hire to a client To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.entegee.com/candidate-privacy-information-statement/ #GRPA 1632218
Pay:
$50.00 - $60.00 per hour Benefits:
401(k) Dental insurance Health insurance Vision insurance People with a criminal record are encouraged to apply Application Question(s): Have you supported C-suite or senior executive-level leaders such as a CEO, COO, EVP, President, or VP? Are you comfortable managing complex calendars and shifting priorities? Do you have experience coordinating domestic and/or international travel? Do you have experience using Microsoft Office 365, including Outlook, Teams, PowerPoint, Excel, and Word? Do you have experience with Concur, SAP, or a similar expense/travel system? Work Location:
In person
