Now Hiring: Executive Assistant

Now Hiring:

Executive Assistant Entegee - 3.7 Hercules, CA Job Details Contract $50 - $58 an hour 2 days ago Qualifications Confidential information handling Microsoft Excel Microsoft Outlook Executive administrative support Expense reports Organizational skills Microsoft Teams International corporation experience Associate's degree Time management Full Job Description We are seeking an experienced Executive Assistant to support the COO in a fast-paced, global organization. This role serves as the operational backbone of the COO's office, managing complex calendars, coordinating executive meetings, handling domestic and international travel, and supporting high-level operational initiatives. The ideal candidate has experience supporting C-suite executives, exceptional organizational skills, and the ability to manage confidential information with professionalism and discretion. Key Responsibilities Manage the COO's complex and shifting calendar, prioritize meetings, resolve scheduling conflicts, and protect executive focus time. Coordinate domestic and international travel arrangements, including flights, hotels, transportation, visas, and expense reconciliation. Prepare executive meeting materials, presentations, agendas, and follow-up trackers for leadership meetings and operational reviews. Serve as the primary point of contact for the COO's office, interfacing with executives, board members, customers, and external partners. Partner cross-functionally with Finance, HR, Operations, Manufacturing, Supply Chain, and other Executive Assistants to support leadership initiatives, site visits, and special projects. Qualifications 5+ years of Executive Assistant experience supporting C-suite or senior leadership in a global, matrixed organization. Advanced proficiency with Microsoft Office 365 (Outlook, Teams, PowerPoint, Excel, Word). Experience using Concur, SAP, or similar expense/travel management systems. Strong organizational, multitasking, and time-management skills with the ability to anticipate needs and manage competing priorities. Excellent written and verbal communication skills with a polished executive presence and high level of confidentiality. Associate's or Bachelor's degree preferred. Experience in life sciences, biotech, or diagnostics industries is a plus. #

GRPA Pay:

$50.00 - $58.00 per hour People with a criminal record are encouraged to apply

Work Location:

In person