Executive Assistant

Executive Assistant at Career Group Executive Assistant at Career Group in Huntington Park, California Posted in 3 days ago.

Type:

full-time

Job Description:

Our client, a leading talent management firm, is seeking a proactive Executive Assistant to support a Talent Manager. The ideal candidate is highly organized, resourceful, and thrives in a fast-paced, dynamic environment. This is a great opportunity for someone interested in growing a long-term career in talent management. Responsibilities Provide high-level administrative support, including calendar management, scheduling, and coordinating travel arrangements Manage rolling calls and handle high-volume phone traffic with professionalism and discretion Oversee client submissions and coordinate client schedules Prepare and submit expense reports and assist with light accounting-related tasks Provide script coverage and support special projects as needed Maintain confidentiality while interfacing with high-profile clients, partners, and internal stakeholders Own and manage Excel-based tracking, reporting, and organizational systems critical to daily operations Take initiative in improving workflows, documentation, and operational processes Qualifications Bachelor's degree from a four-year college or university Minimum of one year of professional experience at a talent agency, management company, production company, or similar fast-paced environment Advanced proficiency in Microsoft Excel beyond basic functions (e.g., formulas, tracking systems, reporting) Strong proficiency across the Microsoft Office Suite, with the ability to quickly learn new tools and systems Familiarity with AI tools, coding, or advanced technical platforms is a plus Highly organized with exceptional attention to detail and ability to manage multiple priorities Self-sufficient, proactive, and comfortable taking ownership of key components of the business Strong verbal and written communication skills High level of discretion, professionalism, and integrity Ability to work independently while collaborating effectively with a small team You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.