Executive Assistant

Executive Assistant Indian Wells, CA Job Details Contract $51,392.64 - $75,000.00 a year 1 day ago Benefits Flexible schedule Qualifications Organizing events Project team coordination Google Workspace Sourcing Google Sheets Google Drive YouTube Management Organization design Logistics management Expense management Writing skills Digital asset management Interior design Residential construction Social media content Executive administrative support Mid-level Task prioritization Calendar management Residential building projects Productivity software Expenditure monitoring Travel scheduling Video editing Procurement management Under 1 year

Full Job Description Design & Executive Assistant Location:

Rancho Mirage, CA (On-site / Hybrid)

Company:

Home of Jen About the Role Home of Jen is seeking a high-level, multi-faceted Design & Executive Assistant to support a premier residential development project and a growing media brand. This is a unique hybrid role for a professional who is equally comfortable managing construction logistics, high-end interior sourcing, and executive business operations. You will act as the right hand to the Principal, assisting in the ground-up development of a multi-million dollar "Desert Modern Minimalist" estate in Rancho Mirage, while simultaneously supporting the production of a YouTube series documenting the build.

Key Responsibilities Project & Design Coordination Sourcing & Procurement:

Interface with high-end vendors and trade partners (furniture, fixtures, and materials) to track lead times, samples, and deliveries.

On-Site Support:

Conduct site visits at the Clancy Lane project to coordinate with contractors, accept deliveries, and ensure design specifications are being met.

Asset Organization:

Maintain digital libraries of floor plans, 3D renderings, mood boards, and project documentation.

Modernism Week Prep:

Assist in the long-term planning and logistical coordination for the home's debut in the Modernism Week 2027 tour.

Executive & Media Support Administrative Gatekeeping:

Manage a high volume of correspondence with brand partners, sponsors, and subcontractors.

Content Liaison:

Coordinate with the videography and social media teams to ensure they have the necessary access and assets for the YouTube series.

Logistics:

Manage travel arrangements for industry conferences (such as NAHB) and local business engagements.

Business Operations:

Assist with expense tracking, trade account management, and basic office administration.

Qualifications Aesthetic Alignment:

A strong eye for "Desert Modern Minimalist" design and an understanding of high-end finishes.

Hyper-Organized:

Ability to manage a thousand moving parts across both a physical construction site and a digital media business.

Communication:

Exceptional professional writing and verbal skills for outreach to brand sponsors and high-level vendors.

Local Presence:

Must be able to regularly visit the project site in Rancho Mirage.

Tech Proficiency:

Mastery of Google Workspace (Drive, Gmail, Sheets) is required. (Experience with design or video editing software is a plus but not required). The Ideal Candidate You are a "no task is too small" professional who thrives in a fast-paced, creative environment. You are as comfortable wearing a hard hat on a construction site as you are drafting a sponsorship pitch or organizing a complex calendar. You are proactive, discreet, and obsessed with the details that make a luxury project successful.

Pay:

$51,392.64 - $75,000.00 per year

Benefits:

Flexible schedule

Work Location:

In person