Executive Administrative Assistant

Executive Administrative Assistant 2.7 2.7 out of 5 stars 1920 Main Street, Irvine, CA 92614 $28.85 an hour - Full-time Kind Lending, LLC 15 reviews $28.85 an hour - Full-time

THE TEAM

At Kind Lending, our family of diverse and talented Kind Ambassadors are the driving force behind our new approach to the mortgage experience. They're the heart and soul of the organization and our "People Before Profits" mentality shines through in every department. Kind Lending is growing and is looking for top mortgage professionals who value opportunity, lasting business partnerships, and who live out our KIND mindset. Kind Lending is determined to provide the best service in the industry while also providing homebuyers with a great selection of products to enhance their buying experience. Backed by our trusted leadership team, Kind Lending's friendly and professional model puts the "fun" in funding.

Position Summary:

Kind Lending is seeking a highly organized, tech-savvy, and proactive Executive Administrative Assistant to provide direct support to the President and Chief Production Officer. This role is critical to ensuring the efficiency, productivity, and seamless day-to-day operations of executive leadership. The ideal candidate thrives in a fast-paced environment, exercises sound judgment, and demonstrates exceptional communication and interpersonal skills.

Responsibilities:

Manage complex calendars, scheduling meetings, appointments, and travel with precision and foresight. Serve as a gatekeeper and liaison between executives, internal teams, and external partners. Prepare, edit, and manage correspondence, reports, presentations, and meeting materials. Coordinate executive meetings, including agendas, logistics, and follow-up action items. Handle confidential and sensitive information with discretion and professionalism. Streamline administrative processes and implement organizational systems to improve efficiency. Assist with project management tasks, tracking deadlines and ensuring timely execution. Coordinate travel arrangements, including itineraries, accommodations, and expense reporting. Support communication flow across departments, ensuring alignment and clarity. Anticipate executive needs and proactively resolve issues before they arise.

Qualifications:

5+ years of experience supporting senior executives, preferably at the C-suite level. Exceptional organizational skills with strong attention to detail and ability to multitask. High level of proficiency with modern technology and tools (e.g., Microsoft Office, Google Workspace, Slack, Zoom, CRM systems). Strong written and verbal communication skills. Excellent interpersonal skills with the ability to build relationships across all levels of the organization. Proven ability to manage priorities independently and exercise sound judgment. Ability to thrive in a fast-paced, high-growth environment. High degree of professionalism, integrity, and confidentiality.

Preferred Qualifications:

Experience in mortgage, lending, or financial services industry. Familiarity with production or sales-driven environments. Experience supporting multiple executives or complex organizational structures. Key Competencies Extreme organization and time management. Proactive problem-solving mindset. Tech fluency and adaptability. Strong emotional intelligence and professionalism. Ability to anticipate needs and think ahead.

Pay Disclosure:

The starting base pay for this position is $28.85/hr. The actual base is dependent on many factors such as: work experience, business needs, market demands, and other compensation components. The base pay is subject to change and may be modified in the future.

Disclaimer Statement:

This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, duties, skills, or working conditions associated with a job. It is intended to be a general description of the principal requirements common to positions of this type.

Work Authorization:

Must be able to verify identity and employment eligibility to work in the U.S. without a visa sponsorship.

Other Duties:

This job profile is not intended to be an all-inclusive list of job duties and responsibilities, as one may perform additional related duties as assigned to meet the needs of the organization.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to lift up to ten pounds. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a keyboard; and to verbally communicate to exchange information.

VISION:

See in the normal visual range with or without correction.

HEARING:

Hear in the normal audio range with or without correction. Kind Lending is an Equal Opportunity Employer committed to workforce diversity. Qualified applicants will receive consideration without regard to race, religion, creed, color, orientation, gender, age, national origin, veteran status, disability status, marital status, sexual orientation, gender identity, or gender expression. •For your security, Kind Lending will only contact you from email addresses ending in kindlending.com. Emails from any other domain should be treated as suspicious and may be phishing attempts.