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Executive Assistant
Job
Riman Inc
Irvine, CA (In Person)
$62,000 Salary, Full-Time
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Job Description
Executive Assistant Riman Inc Irvine, CA Job Details Part-time | Full-time $57,000 - $67,000 a year 7 days ago Benefits Health insurance Dental insurance 401(k) Paid time off 401(k) matching Qualifications Written communication Writing skills Executive administrative support Bachelor's degree Attention to detail Task prioritization Video conferences (communication methods) Managing executive calendars Cross-functional collaboration Cross-functional communication Progress tracking (project management tasks) Travel planning Full Job Description Executive & Administrative Support Provide comprehensive administrative support to the GM/CMO, including calendar management, meeting coordination, and travel arrangements across multiple time zones. Act as a liaison between the executive and internal teams, external partners, vendors, and our clients(distributors) Prepare, edit, and proofread executive-level correspondence, presentations, reports, and internal communications for executive. Maintain discretion and confidentiality while handling sensitive company & executive information. Anticipate executive needs and proactively resolve scheduling conflicts, deadlines, and operational challenges Writing & Communication Draft clear, professional, and on-brand written communications on behalf of the GM/CMO, including emails, memos, agendas, and follow-ups. Assist with internal communications related to leadership initiatives, marketing priorities, and Team updates. Ensure consistency in tone, clarity, and accuracy across all written materials Event Planning & Coordination Support and assist with general building events in coordination with the Office Manager. Lead and manage events for guests traveling to meet with the GM/CMO, including planning, logistics, and on-site coordination. Support planning and execution of executive-led meetings, leadership offsites, brand events, conventions, and company gatherings Coordinate all GM/CMO-led events, including venues, vendors, travel logistics, schedules, materials, and post-event follow-ups Assist with both internal and external events, including marketing activations and leadership appearances Operations & Cross-Functional Support Work cross-functionally with all departments and leadership teams to support workflows and ensure alignment on GM priorities and action items. Track action items, deadlines, and deliverables from executive meetings. Help streamline administrative processes and improve efficiency where possible Provide light receptionist-style support when needed, including professional front-facing communication and coordination Qualifications Bachelor's degree preferred or equivalent work experience 3+ years of executive. Level-C executive experience (PREFERRED) Strong organizational and time management skills with the ability to multitask Excellent written and verbal communication skills (REQUIRED) High level of professionalism, discretion, and confidentiality Proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting platforms Ability to work independently in a fast-paced environment Strong attention to detail and problem-solving abilities Ability to prioritize competing demands and adapt quickly to changing business needs Preferred Skills Experience supporting C-level executives or senior leadership Marketing Knowledge Business Social Media Knowledge Project coordination experience Familiarity with CRM systems, expense management tools, or project management platforms