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Legal Executive Assistant
Job
Robert Half
Irvine, CA (In Person)
Full-Time
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Job Description
We are looking for an experienced Legal Executive Assistant to provide high-level administrative support to legal leadership in Irvine, California. This onsite role is a Contract to Permanent opportunity for someone who thrives in a fast-moving environment and can keep executive operations organized, efficient, and confidential. The ideal candidate will bring strong judgment, excellent communication skills, and the ability to manage competing priorities while supporting key legal and administrative activities.
Responsibilities:
- Coordinate complex calendars, schedule meetings, and ensure legal leadership is prepared for daily priorities and upcoming commitments.
- Arrange business travel, compile itineraries, and process expense reports and reimbursements with accuracy and timeliness.
- Create and format presentations, reports, correspondence, and meeting materials for executive and departmental use.
- Maintain legal project records, track action items, and support documentation workflows to help keep initiatives on schedule.
- Serve as a reliable point of contact for internal teams and external partners, handling communications with discretion and responsiveness.
- Assist with administrative tasks such as data entry, call handling, and general office coordination to support day-to-day department operations.
- Contribute to special projects and provide broader administrative support across teams as business needs evolve.