Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level administrative support to our organization and executive team in Lake Forest, Illinois. This Contract-to-Permanent position involves managing schedules, coordinating meetings, and facilitating communication within the company. The ideal candidate will excel in multitasking and have a proactive approach to problem-solving.

Responsibilities:

• Manage and maintain executive calendars, ensuring schedules are organized and conflicts are minimized.
• Coordinate and arrange travel logistics, including booking flights, accommodations, and transportation.
• Facilitate the planning and execution of executive meetings, ensuring all materials and agendas are prepared in advance.
• Serve as the primary point of contact for employee inquiries, providing timely and accurate responses.
• Assist with drafting and distributing meeting notices and other important communications.
• Handle incoming inquiries and correspondence, ensuring they are addressed or redirected appropriately.
• Support organizational tasks and administrative functions to enhance operational efficiency.
• Maintain discretion and confidentiality when handling sensitive information.
• Collaborate with team members to ensure seamless communication and workflow.
• Monitor and prioritize tasks to meet deadlines effectively.