Executive Assistant

Position Summary We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will act as a trusted partner to executives, managing schedules, coordinating communications, organizing meetings, and ensuring day-to-day operations run smoothly. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements Coordinate internal and external meetings, including preparing agendas, presentations, and meeting materials Screen and prioritize incoming communications (emails, calls, and messages) Track deadlines, follow up on action items, and ensure timely completion of projects Coordinate logistics for meetings, events, and executive travel (flights, accommodations, itineraries) Maintain confidential records and handle sensitive information with discretion Assist with project coordination and administrative support across departments Support operational tasks such as expense reporting, vendor coordination, and document management Identify opportunities to improve administrative processes and workflows Light accounting duties as needed - training will be provided Required Qualifications 3-5+ years of experience supporting senior executives or leadership teams Exceptional organizational and time-management skills with the ability to prioritize multiple tasks Strong written and verbal communication skills High level of professionalism, discretion, and confidentiality Proficiency with office productivity tools (Microsoft Office Suite, Google Workspace, etc.) Experience coordinating travel, meetings, and executive schedules Ability to work independently and anticipate executive needs Preferred Qualifications Experience supporting C-suite executives Project management experience or certification Experience in a closely held family corporation Key Skills Organizational and planning skills Attention to detail Problem-solving and critical thinking Professional communication and relationship management Time management and multitasking Adaptability and proactive thinking Work Environment This role operates in a professional office environment and may require occasional extended hours to support executive priorities and events. Rivermaid Trading Company is an Equal Opportunity Employer - Minorities, Females, and Veterans are encouraged to apply To be supplied

Job Type:

fulltime

Schedule:

Monday to Friday 8 hour shift 10 hour shift Weekend availability

Holidays Overtime Education:

High school degree Work location: On-site