Executive Administrative Assistant

Executive Administrative Assistant at Insight Global Executive Administrative Assistant at Insight Global in Los Altos, California Posted in 5 days ago.

Type:

full-time

Job Description:

Insight Global is seeking an Executive Administrative Assistant to join a top legal client. This is a full-time position that is local to Palo Alto - in the office 5 days a week.

Day-to-day responsibilities may include:

Manage complex calendars, schedule meetings, and coordinate travel arrangements Draft professional correspondence, memoranda, and documents Prepare, review, and process client invoices in alignment with firm policies and client guidelines Enter attorney time, track billable hours, and maintain accurate matter lists and related billing data; Support advanced billing functions including 3E/ProForma workflows and partner billing cycles Manage client/matter intake processes, conflicts checks, and engagement letter execution Maintain case management records, deal team lists, and CRM data Serve as liaison among attorneys, clients, and internal support departments; Greet visitors and help ensure a professional client experience Coordinate onboarding of new attorneys and support cross?office project work Proactively monitor deadlines, anticipate needs, and identify potential risks Qualifications 5+ years of experience as an Executive Assistant within a large law firm or supporting the general counsel/executive-level individuals within a large financial services or consulting firm Strong proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint) Experience with billing and timekeeping systems, ideally 3E and ProForma Excellent communication, organization, and attention to detail; ability to manage shifting priorities in a fast?paced environment