Executive Assistant

Description We are looking for a highly organized Executive Assistant to support senior leadership in Los Angeles, California. This Contract position requires someone who can manage competing priorities, maintain clear communication, and provide dependable administrative coordination in a fast-paced environment. The ideal candidate brings strong judgment, attention to detail, and the ability to keep schedules, information, and follow-up items running smoothly across a range of executive and organizational needs.

Responsibilities:

• Manage the Executive Director's calendar by arranging meetings, appointments, and scheduling priorities while helping avoid conflicts and delays.
• Coordinate logistics for internal and external meetings, events, and conferences, including attendance tracking, preference collection, and schedule alignment.
• Oversee inbox activity by organizing messages, identifying priority items, and helping ensure timely responses and follow-up communication.
• Provide administrative support for organizational events by tracking RSVPs, gathering attendee details, and assisting with day-to-day coordination needs.
• Enter, update, and maintain information in spreadsheets and EveryAction, ensuring records remain accurate, complete, and well organized.
• Assist with digital communications by preparing timely social media posts and updating website content such as announcements, news, and organizational updates.
• Monitor media coverage related to the organization and Executive Director, and maintain accessible records of relevant articles, mentions, and clippings.
• Organize shared drives, files, and internal documentation so materials are easy to locate and consistently maintained.
• Support additional projects and administrative requests as needed, adapting to changing priorities and operational demands. Requirements
• 3+ years of experience in an Executive Assistant or similar administrative support role.
• Demonstrated strength in calendar coordination, meeting scheduling, and managing executive-level priorities.
• Experience handling inbox management and clear written communication with strong follow-through.
• Proficiency with data entry, spreadsheet maintenance, and CRM platforms, including experience with systems such as EveryAction.
• Ability to coordinate travel arrangements and support logistics for meetings, conferences, and related events.
• Familiarity with file organization practices, shared documentation systems, website updates, and social media support.
• Strong attention to detail, sound organizational skills, and the ability to manage multiple assignments with minimal supervision.

TalentMatch® ­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .