Executive Assistant - Santa Monica Hospital Administration

Executive Assistant

• Santa Monica Hospital Administration University of California, United States about 1 hour ago

Location:

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• Santa Monica Hospital Administration General Information Press space or enter keys to toggle section visibility

Work Location:

Santa Monica, CA, USA Onsite or Remote Fully On-Site Work Schedule Monday-Friday 8:00AM-5:00PM Posted Date 03/06/2026

Salary Range:

$83800

• 179400 Annually Employment Type 2

•

Staff:

Career Duration Indefinite Job # 29171 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility Reporting to the Director of Santa Monica Administration, you will provide executive-level administrative and analytical support to the Senior Executive Director and Chief Medical Officer of the UCLA Santa Monica (SM) Medical Center. This position also provides comprehensive administrative support and executive office facilitation for the UCLA SM campus. Responsibilities include managing complex calendars, fiscal oversight duties, project management, scheduling and organizing meetings, composing correspondence, ordering supplies, and being a liaison for the UCLA SM Administrative leadership. Other duties include monitoring Human Resource competencies, providing conference room oversight, arranging travel plans, and assisting with miscellaneous projects. This position requires a high level of independent decision-making, professionalism, ability to work effectively with multidisciplinary team members, and handling sensitive issues. The incumbent should demonstrate skill in setting priorities to complete work in a timely manner with changes in workload, assignments, deadlines and other competing demands with frequent and often urgent interruptions and with varying priorities.

Salary range:

$83,800

• 179,400 annually Job Qualifications Press space or enter keys to toggle section visibility 5 years of relevant administrative support experience, required Proficient in Microsoft Office (Word, Teams, Excel, PowerPoint, and Outlook).

Excellent communication skills, both written and verbal. Ability to prepare and edit grammatically correct business correspondence. Ability to handle sensitive and difficult situations in a professional and responsive manner; ability to exercise own judgment. Ability to interact effectively with individuals and organizations at all levels, establish and maintain good working relationships. Ability to develop priorities, meet deadlines despite interruptions, and perform multiple complex assignments. Ability to work independently on assignments with minimal supervision. Ability to analyze and make suggestions for improvement. Ability to coordinate complex calendars. Ability to recognize problems and pro-actively resolve them, as well as correct past errors. Writing and editing skills to prepare grammatically correct documents such as instructions, procedures and reports. Ability to work with a high level of accuracy and meticulous attention to detail. As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Apply Now Apply as Internal/Current Employee Refer a Friend Similar jobs Administrative Assistant II

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