Department Admin Support 4/ ExecutiveAssistant

Job Title:

Executive support

Duration:

3 months (possible extension)

Location:

San Jose

CA 95134

Pay rate: $48 - $51.72 hourly on

W2 JOB SUMMARY

Key responsibilities:

• Displays professional etiquette, maintains discretion, and uses appropriate interpersonal skills in interactions at all organizational levels.
• Manage multiple complex calendars, coordinate meetings, and prioritize scheduling across time zones
• Arrange and manage high volume domestic and international travel, including itineraries, accommodations, visas, and expense reporting
• Proactively handles responsibilities and consistently delivers exceptional results
• Draft, edit, and format correspondence, reports, and presentations using MS Office Suite
• Handle confidential communications and ensure timely responses to priority items
• Coordinate logistics for team meetings, site events, and large group functions
• Oversee office supply inventory, equipment maintenance, and vendor coordination
• Manage incoming and outgoing communications, mail, and package distribution
• Serve as liaison between leadership, internal departments, and administrative peers across Company sites
• Provide backup support to team members, other administrative staff and departments as needed
• Provide concierge support to executives' teams, building and floor support with questions, travel, notary service, business card ordering, supply or equipment ordering and resource seeking
• Assist with onboarding and training of new administrative professionals
• Assist with site activities through planning, volunteering, and execution
• Support Workforce Development initiatives, including technical article submissions

Qualifications:

• Minimum 5 years of experience supporting senior executives in a fast-paced environment
• Proficiency in multiple calendars management, complex domestic and international travel, and working across global time zones
• Proven ability to balance and manage multiple priorities with discretion, professionalism, and limited oversight
• Strong written and verbal communication skills
• Proficiency in MS Office Suite and virtual collaboration tools
• Demonstrated ability to work independently and collaboratively
• Notary Public certification (or willingness to obtain) Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals.

As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support. Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/ . Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.