Executive Assistant

We are looking for an experienced and highly organized Executive Assistant to provide comprehensive support to leadership in Monrovia, California. In this long-term contract position, you will play a pivotal role in ensuring the smooth management of daily schedules, travel arrangements, and key administrative functions. This is an excellent opportunity for a detail-oriented individual with a proven ability to manage executive-level tasks efficiently.

Responsibilities:

• Manage the executive's daily calendar, including scheduling meetings, appointments, and coordinating commitments.
• Organize and oversee detailed travel arrangements, such as planning itineraries, preparing agendas, and handling expense reporting.
• Coordinate and set up meetings or conference calls, ensuring all materials and refreshments are prepared in advance.
• Maintain organized filing systems and records for key communications and office documentation.
• Serve as a point of contact between the executive and various departments to streamline communication and resolve issues.
• Act as a backup for the office manager and front desk supervisor when necessary.
• Build and maintain positive working relationships across the organization to support operational efficiency.
• Ensure timely preparation of materials needed for meetings or presentations.
• Monitor and prioritize incoming correspondence, including emails, to ensure prompt responses.