Executive Assistant, Microsoft AI

Manage complex calendars, drive business rhythms, and create seamless experiences for leaders and teams. Meeting Coordination

• Plan and execute leadership meetings, offsites, and team events with precision and creativity. Travel Management
• Coordinate domestic and international travel, creating detailed itineraries to maximize productivity. Communication & Collaboration
• Serve as a trusted liaison across teams, ensuring timely flow of information and fostering strong connections. Rhythm of Business (ROB
• Support annual and quarterly planning cycles, helping leaders stay focused on strategic goals. Business Operations Support
• Partner on headcount planning, onboarding, and team logistics; maintain budget and expense compliance. Resource Planning
• Manage office space assignments and resources to support team growth and efficiency. Strategic Calendar & Time Management
• Orchestrate complex schedules for multiple executives, ensuring alignment with business priorities 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management.

Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience. Experience partnering with other Executive Assistants and Chiefs of Staff. 4+ years' experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others. 5+ years' experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training). 3+ years of experience working in AI labs or similar fast-paced high-tech environments. Willingness to work extended hours during critical business periods to ensure timely delivery of key outcomes. Familiarity with headcount planning, budget tracking, and event management. Ability to influence without authority and build deep cross-functional relationships