Executive Assistant / Studio Manager

Luxury Residential Interior Design Studio | Mountain View, CA | Salaried, Full Time, In-Office Supporting the studio in Mountain View, CA, with standard operating hours of 8:00 AM - 5:00 PM PST, with flexibility as needed to support business priorities. The Opportunity Spectrum Interior Design is seeking a highly capable Executive Assistant & Studio Manager to serve as a trusted extension of the Principal, ensuring both her day-to-day operations and the studio environment are supported with precision, care, and discretion. This role is grounded in presence, awareness, and follow-through. You will operate at the center of the business—managing details, anticipating needs, and creating structure—so that the Principal and team can focus on high-impact work. The core purpose of this role is to create clarity, consistency, and calm across the Principal's day and the physical studio environment. The Role As Executive Assistant & Studio Manager, you are responsible for managing the Principal's schedule, communications, and administrative needs while ensuring the studio operates in an organized, polished, and highly functional manner. You bring a high level of discretion, strong judgment, and a natural sense of ownership. You are detail-oriented without losing sight of the bigger picture and are equally comfortable handling logistics, communication, and environment management. This is a highly visible, in-person role requiring professionalism, composure, and a service-oriented mindset. Key Responsibilities Executive Support & Calendar Management

• Manage the Principal's calendar with precision, ensuring alignment with priorities and protecting time
• Coordinate meetings, appointments, and travel with thoughtful planning and attention to detail
• Manage a highly complex and fast-moving calendar, exercising strong judgment around prioritization, scheduling flow, and competing demands
• Track and manage the Principal's time with exceptional precision, down to the quarter hour, ensuring schedules remain organized, intentional, and aligned with business priorities
• Prepare the Principal for meetings with relevant context, materials, and follow-up
• Manage inbox communication, drafting and responding with clarity and professionalism as appropriate Administrative Coordination & Follow-Through
• Track action items, priorities, and commitments to ensure consistent execution
• Assist with document preparation, contracts, and internal communications
• Maintain organized digital and physical records across the business
• Support light personal administrative tasks as needed with discretion Office & Studio Management
• Oversee the day-to-day functioning of the studio environment
• Coordinate vendors, supplies, and maintenance to ensure a seamless, elevated workspace
• Maintain a clean, organized, and thoughtfully run office that reflects the studio's standards
• Welcome guests, clients, and partners with professionalism and warmth Team & Operational Support
• Support scheduling coordination across the team as needed
• Assist with onboarding logistics, office systems, and internal organization
• Serve as a point of coordination for internal needs, ensuring the team is supported and aligned
• Help maintain rhythm, structure, and organization across daily operations What Success Looks Like
• The Principal's time is protected, organized, and aligned with top priorities
• Communication is clear, timely, and handled with professionalism and discretion
• The office environment runs seamlessly and reflects a high standard of care
• Details are anticipated and handled before they become issues
• The team feels supported by a well-organized and responsive operational presence Required Experience & Skills
• 5-8+ years of experience in an executive assistant, office manager, or similar role
• Experience supporting a founder, principal, or executive in a high-standard environment
• Exceptional organizational skills with strong attention to detail
• Excellent written and verbal communication with a polished, professional presence
• Proven ability to manage multiple priorities with consistency and follow-through
• High level of discretion, judgment, and emotional intelligence
• Proficiency in Microsoft Office Preferred (Nice to Have)
• Experience in a luxury, design, or high-end client service environment
• Familiarity with project management tools such as Asana
• Experience supporting both professional and light personal executive needs
• Strong systems mindset with the ability to improve organization and workflows Compensation & Benefits Compensation is commensurate with experience Spectrum Interior Design offers a comprehensive benefits package for full-time employees including 401k, Health Insurance and additional Voluntary Benefits such as dental, vision, short-term and long-term disability, life insurance, and accident insurance.

PTO plus paid holidays are an additional benefit.

Pay:

$90,000.00 - $120,000.00 per year

Benefits:

401(k) Health insurance Paid time off Application Question(s): Do you live within 30 minutes of Mountain View, CA and understand that your application will not be considered should you live further than 30 minutes? Do you understand that this job requires in-person presence 5 days a week between 8am and 5pm? Do you have reliable transportation to run errands? Do you have 5-8 years of working experience as an executive assistant?

Work Location:

In person