Executive Personal Assistant

Executive Personal Assistant Confidential Newport Beach, CA Job Details Full-time $28 - $30 an hour 1 day ago Benefits Paid holidays Disability insurance Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Paid sick time Qualifications Microsoft Excel Microsoft Outlook Writing skills Executive administrative support Driver's License Bachelor's degree Driving Adobe Acrobat Time management Full Job Description Newport Beach Law Firm looking for a stellar 2nd Executive/Personal Assistant to Managing Partner with the existing Executive Assistant, serving as a secondary point of coordination and backup to ensure seamless coverage and timely execution of priorities.

Duties & Responsibilities:

Manage partner's calendar, scheduling both business & personal matters Coordinate travel accommodations: airfare, hotel lodging and vehicle transportation Process business and personal expense reports on behalf of partner Tracking case time worked and submitting timeslips on a timely basis Take minutes and highly detailed notes during meetings Screen and direct phone calls/emails, drafting/responding, and escalating as necessary Act as point of contact among executives, clients, and external partners on behalf of partner Ad hoc responsibilities assigned by partner, including: hosting VIP clients, assisting with charity organization management & logistics, coordinating special events Run personal errands for partner and her family, assisting with non-business tasks

Required Skills:

Excellent verbal and written communication skills Strong work ethic and high-level attention to detail Ability to work in a fast-paced environment and exhibit outstanding time-management skills Excellent interpersonal and client service skills, ability to effectively communicate with upper-level executives and external stakeholders Strong organizational, analytical, and proactive problem-solving skills Maintain professionalism, integrity, and confidentiality with all business & personal matters Must be able to adhere to all internal firm policies and procedures

Required Qualifications:

Bachelor's degree Minimum 2 years of experience as an assistant for c-suite level executives

Microsoft Office Suite:

4 years (emphasis on Outlook, Word, and Excel)

Adobe Acrobat:

2 Years Ability to work Monday - Friday (business hours of 9:00 AM - 5:30 PM) and be on-call during non-business hours as needed, including weekends Valid driver's license with clean driving record

Physical Demands:

Sitting at desk, writing, typing, standing, moving, walking, bending reaching, lifting 25 lbs We provide our employees with great benefits that feature employer paid medical insurance, dental insurance, vision insurance, life insurance, LTD insurance, 12 observed firm holidays, paid time off, paid sick leave, 401(k) retirement plan contribution and annual performance-based bonus.

Additional office perks include:

Bagel Mondays, a multitude of office snacks/beverages and catered lunch on Fridays. This job requires U.S. worker authorization. Must pass background check.

Job Type:

Full-time Pay:

$28.00 - $30.00 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance People with a criminal record are encouraged to apply Application Question(s): Do you have experience as an executive assistant?

Education:

Bachelor's (Required)

Experience:

Microsoft Outlook:

2 years (Preferred)

License/Certification:

Driver's License (Required) Ability to

Commute:

Newport Beach, CA 92660 (Required)

Work Location:

In person