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Corporate Executive Assistant
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AppleOne
Newport Coast, CA (In Person)
Full-Time
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Job Description
We are seeking a highly organized and polished Corporate Executive Assistant to support senior leadership in a fast-paced, professional environment. This role is fully onsite in Newport Beach and is best suited for an experienced EA who excels in structured corporate settings and thrives on coordination, precision, and execution. This is a corporate-facing role with a focus on business operations and executive support—not a personal assistant position. Key Responsibilities Manage complex calendars across multiple stakeholders, ensuring alignment with business priorities Coordinate internal and external meetings, including leadership meetings and cross-functional sessions Prepare agendas, meeting materials, and follow-ups to support effective decision-making Handle travel coordination (domestic and international) with accuracy and efficiency Support internal communication flow, including scheduling, correspondence, and documentation Partner with teams across the organization to coordinate timelines, logistics, and deliverables Track action items and ensure timely execution across key initiatives Maintain confidentiality and professionalism in all interactions and materials What We're Looking For 5+ years of experience as an Executive Assistant in a corporate environment Strong organizational and time management skills with high attention to detail Ability to manage competing priorities in a structured, deadline-driven setting Professional communication style and strong interpersonal skills Experience supporting multiple stakeholders or leadership teams is preferred Proficiency in standard business tools (Google Workspace, Microsoft Office, Slack, etc.) Work Style Early hours aligned with executive schedule Fully onsite in Newport Beach High-trust, high-autonomy environment with significant ownership Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.