Executive Assistant to CEO & Development

Executive Assistant to CEO & Development Door of Hope - 4.4 Pasadena, CA Job Details Full-time $29 - $34 an hour 3 hours ago Benefits Paid jury duty Paid holidays Health insurance Dental insurance Paid time off Vision insurance 403(b) Qualifications Meeting minutes Community engagement Expense management Executive administrative support Research Mid-level Donor relationship building Salesforce Cloud Project management CRM system proficiency Productivity software Office management Communication skills

Full Job Description Description:

Do you want to make a difference in the lives of families facing homelessness? Door of Hope is seeking a highly organized, proactive Executive Assistant (EA) to support our CEO and Development Team in mission-critical work. Reporting to the Chief Executive Officer (CEO), the EA is responsible for ensuring a well-functioning, organized, and proactive office environment. This role owns core office operations, basic accounting, and IT coordination and support, allowing program and leadership teams to focus on mission delivery. Hours 40 hours/week, occasional overtime 4 days in-person, 1 day from home (preference will be considered, but not guaranteed?as schedule is based?on office coverage?needs)

Requirements:

Responsibilities Donor Engagement Execution & Coordination Execute on donor engagement plans by ensuring all CEO/CDO-donor touchpoints are scheduled, prepared, coordinated, tracked and followed through with excellence. Draft and coordinate donor communications on behalf of CEO/CDO. Conduct and coordinate prospect research and donor briefings to support effective engagement. Board Coordination Lead coordination of board meetings, including scheduling, logistics, materials, communication, and follow-through. Draft board reports and communication on behalf of CEO. Administrative Coordination & Leadership Support Manage up to CEO and CDO, proactively tracking next steps and ensuring no commitments or opportunities stall. Capture meeting notes and translate them into clear next steps, ensuring accountability and forward momentum. Coordinate CEO's staff and community engagement and support organization-wide initiatives. Manage expense reporting, scheduling, technology needs and administrative workflows to remove friction and maximize leadership effectiveness. Systems, Tracking & CRM Coordination Build and maintain systems that support donor engagement and workflow efficiency. Track donor interactions and next steps in partnership with CRM/database functions. Partner closely with CRM/database management to ensure accurate tracking and strong pipeline visibility. Qualifications 3-5+ years supporting senior executives. Exceptional written communication skills. Strong organizational, project management and people skills. High discretion with confidential information. Excellent computer skills including MS Office Suite. Experience with CRM systems preferred (Salesforce). Design savvy and experience with Canva and PowerPoint preferred. Compensation & Benefits Expected compensation: $29-34/hour, depending on experience Competitive benefits package including:

Paid PTO :

12 sick days, 13 holidays, 10 vacation days (increases over tenure), 5 jury duty days, up to 5 bereavement days

Health Insurance:

we cover 100% of your premium on our Kaiser Gold HMO, Anthem Gold HMO Plans (PPO Plan is available as a buy-up option) We cover 50% of your dependents' premium for our health insurance plan Employer contribution to employee's dental and vision premiums Therapy Subsidy 403(b): 3% dollar-for-dollar match Character (Do you embody Door of Hope's four core values?) Christ-centered , expressed through:

Faith:

We have an active and personal relationship with Jesus Christ.

Calling:

Out of a sense of calling, we go above and beyond to meet our mission.

Character:

We demonstrate the character of Christ toward colleagues and families. Empowering , expressed through:

Trust :

We trust one another, believe in one another, and give each other the freedom to take risks. (Mistakes are learning opportunities.)

Accountability :

We nurture God-given strengths through coaching and accountability. Holistic , expressed through:

Whole Person :

Our emotional, spiritual and personal well-being matter to one another.

Whole Organization:

We are on one team with one mission. (We don't do silos.) Relationship , expressed through:

Family :

We love, celebrate, and pray with one another.

Reconciliation :

We manage conflict, practice vulnerability, and pursue diversity with honesty and grace.