Executive Assistant III

ABOUT THE POSITION

The Transportation & Land Management Agency's (TLMA) Code Enforcement Department is seeking an Executive Assistant III to join their team in Riverside. The Executive Assistant will support the Director of Code Enforcement and provide comprehensive administrative and secretarial support requiring independent judgment and action. Key responsibilities include proficient management of calendars and emails, independent problem-solving, and maintaining a professional demeanor. The role involves handling sensitive matters and confidential information with discretion and efficiency. The department desires candidates who are politically savvy and demonstrate a firm, personable, and professional demeanor. Excellent schedule management, time management, and organization skills are essential to the position. Competitive candidates will have significant daily experience with Microsoft Office Suite programs/applications (Outlook, Word, PowerPoint, Excel). Previous experience supporting an executive, including managing appointments and meetings, is highly desired as are experience with Cisco phone systems and Canva graphic design tool. Meet the Team! The Riverside County Code Enforcement Department is responsible for protecting the health, safety and welfare of residents in the unincorporated areas of Riverside County.

EXAMPLES OF ESSENTIAL DUTIES

Research, compile, and summarize information, data and statistics for regular and specialized reports. Prepare correspondence and reports independently; prepare itineraries and coordinate meetings/participants' schedules; arrange appointments and maintain manager's calendar; make travel arrangements for manager and staff; sort, screen, prioritize, and route incoming mail. Screen telephone calls and visitors, directing them to the appropriate parties; answer questions and assist staff and the public; obtain information about agency/ departmental policies and procedures. Establish, maintain, and direct the preservation of a variety of complex and/or confidential records; maintain and distribute agency/departmental procedures and rules; prepare, recommend, and establish office standards and procedures. Prioritize correspondence along with supporting materials for the manager's review, reply, and disposition. Serve as liaison between manager and subordinates, other managers, other county agencies/departmental staff, and other governmental agencies and the public. Take and transcribe dictation directly, or from notes or recordings. Review outgoing correspondence, reports, and material for accuracy, grammar, and consistency with administrative policy.

MINIMUM QUALIFICATIONS OPTION I

Education :

Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.

Experience :

One year of experience in a secretarial capacity with Riverside County, performing a wide variety of secretarial, administrative, and clerical duties.

OPTION II

Experience :

Three years of clerical experience, one year of which must have been in an administrative support and/or secretarial capacity with responsibility for: screening calls, maintaining an appointment calendar, composing correspondence, researching, compiling, and preparing reports.

ALL OPTIONS

Knowledge of :

Organizational operations sufficient to analyze, evaluate, and develop procedures and methods affecting the commitment of agency/departmental resources and administrative and clerical operations of a managerial office; current office methods and practices, including automated equipment, filing systems, business correspondence, receptionist techniques, report writing; and correct English usage, grammar, spelling, vocabulary, and punctuation. Ability to : Manage departmental records; use office equipment for such functions as the Internet, E-mail, and online service, and use PC software; research, develop, and prepare data for management presentations; organize meeting plans and schedule appointments; provide effective client service and public relations; display strong interpersonal and communication skills, both verbally and in writing.

SUPPLEMENTAL INFORMATION

For questions regarding this recruitment Please contact Ebelyn Skinner at 951-955-5196 or eskinner@rivco.org. Please allow 1-2 business days for a response to general inquiries. ________________________________________________________________________________________

APPLICATION INFORMATION

Veteran's Preference The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. The Veterans Preference Policy, C-3 is available here: https://rivcocob.org/board-policies Reasonable Accommodations The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability Proof of Education If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE). Work Authorization Requirement Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs, including H1-B visas, and will not provide sponsorship for any employment-based visas. Equal Opportunity Employer The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors. Pre-Employment All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required. Probationary Period As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head. General Information Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies. Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered. Please read and follow any special application instructions on this posting. Click the ' Apply ' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com. If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.