Executive Assistant

We are looking for an experienced and highly organized Executive Assistant to support senior leadership within a mission-driven nonprofit in San Bernardino, California. This Long-term Contract position is ideal for a proactive individual who can balance executive support, project coordination, and day-to-day administrative operations with sound judgment and discretion. The right candidate will be comfortable managing changing priorities, maintaining accurate records, and helping leadership stay organized and prepared.

Responsibilities:

• Manage a dynamic executive calendar, adjusting appointments and priorities to keep leadership aligned with daily and long-range commitments.
• Coordinate business travel from start to finish, including itineraries, lodging, transportation, and related scheduling details.
• Prepare and submit expense documentation accurately and on schedule while keeping supporting records organized.
• Plan and facilitate meetings by arranging schedules, developing agendas, distributing materials, and ensuring follow-up items are tracked.
• Provide administrative support for special assignments and organization-wide initiatives as directed by executive leadership.
• Act as a central contact for communications, helping route information effectively between internal teams and external stakeholders.
• Partner with other administrative staff to maintain efficient office operations and consistent support across the organization.
• Organize confidential files, records, and documentation with a strong focus on accuracy, accessibility, and discretion.
• Improve and maintain administrative workflows that promote structure, consistency, and operational efficiency.
• Anticipate executive needs, prioritize competing requests, and respond to shifting deadlines with professionalism.