Executive Assistant

Title:

Executive Assistant Pay:

$44.00-$49.00/hour

Location:

La Jolla, San Diego Schedule:

Standard Office Hours Duration:

4-month contract This is an Executive Assistant role supporting VP-level and above leadership at a leading life sciences company. The position serves as a key administrative partner across departments, functions, and sites, handling a broad range of high-level support responsibilities including complex scheduling, travel coordination, and confidential communications. The ideal candidate presents a polished professional presence and operates with discretion, strong organizational skills, and a proactive mindset.

Job Responsibilities:

In this role, you will manage and support a variety of administrative functions in direct support of senior executive leadership.

Key responsibilities include:

Maintaining executive calendars and scheduling meetings, conferences, teleconferences, and travel Coordinating all domestic and international travel logistics and accommodations Planning and managing meeting logistics from start to finish Organizing and executing a variety of events including conferences and departmental meetings Preparing reports through data collection, analysis, and synthesis Producing and transmitting documents by transcribing, formatting, editing, and retrieving text, data, and graphics Reconciling and submitting expense reports via Concur Screening and directing incoming telephone calls and responding to questions and requests Implementing and revising administrative systems and procedures to improve efficiency and productivity Managing confidential and business-critical information with the utmost discretion Supporting cross-functional business partnerships across multiple departments, functions, and sites

Essential Job Duties and Functions:

Serve as a professional representative of the organization, both internally and externally Manage complex, high-volume calendars and competing priorities for senior leadership Complete operational and administrative project assignments and expedite work results Implement communications practices that support productivity and organizational effectiveness

Knowledge and Skills:

Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint Strong experience with calendar management, event and meeting planning, and conference registration Experience with expense report administration (Concur preferred) Ability to engage professionally with executive-level internal and external stakeholders High degree of discretion in handling sensitive and confidential matters Strong written and verbal communication skills

Education and Experience:

Prior experience supporting VP-level or C-suite executives required Background in executive or administrative support within a corporate environment preferred ...