Executive Assistant

Executive Assistant Old Mission Financial Inc. San Fernando, CA Job Details Full-time $25 an hour 1 day ago Benefits Paid time off Qualifications Spanish Workflow management (operations management method) Executive administrative support No experience needed English Mid-level Improving operational efficiency Mortgage industry CRM system proficiency Managing executive calendars Communication skills Loan processing Technical Proficiency File organization Under 1 year Full Job Description Are you hard-working, highly organized, and great at getting things done? Do you enjoy structure, checklists, and a fast-paced workday where you can stay busy and proactive? Are you someone who consistently follows through, stays ahead of tasks, and ensures nothing slips through the cracks? If you enjoy supporting high performers and keeping operations running smoothly behind the scenes in a fast-moving mortgage environment, we should probably talk. We are looking for an exceptional Executive Assistant to support a top-producing Loan Officer with 28 years in the business. The primary goal of this role is simple: Free up the loan officer's time so he can focus on production and significantly increase loan volume. With the support of this role, the loan officer will be able to focus on closing deals and growing the business, while you manage the systems, organization, and day-to-day execution that keep everything running smoothly behind the scenes. The Ideal Candidate The ideal candidate is proactive, highly dependable, and thrives in a structured yet fast-paced environment. You take initiative, follow through consistently, and operate with a strong sense of ownership. Mortgage experience is a plus, but not required. What matters most is attitude, reliability, and the ability to learn quickly. You should be comfortable supporting a high-performance producer and gradually taking on more responsibility as you grow in the role. Compensation $25/hour base pay $100 bonus per closed loan/transaction Additional milestone bonuses for production achievements Paid time off Performance-based earning potential that increases with results

Compensation:

$25 per hour

Responsibilities:

This role is essential in supporting the loan officer's daily workflow and ensuring smooth, efficient operations. Support the loan officer with daily scheduling, organization, and administrative tasks Manage calendar appointments, meetings, and follow-ups Organize and maintain loan files from application through closing Prepare, scan, send, and manage loan-related documentation Communicate with internal team members, processors, and external partners to keep files moving forward Track active loan status and ensure key deadlines are met Follow up on outstanding items such as documents, conditions, and signatures Maintain accurate updates in CRM and internal systems Assist with email management and general correspondence Coordinate client and partner communication to ensure a smooth experience Provide general administrative support to reduce the workload of the loan officer Support another team member with administrative tasks as needed Continuously look for ways to improve organization, communication, and efficiency

Qualifications:

Must be bilingual:

English/Spanish Preferred:

mortgage, lending, or real estate experience (not required) Highly organized with strong attention to detail Reliable, accountable, and consistent in follow-through Strong sense of urgency and work ethic Comfortable in a fast-paced, high-performance environment Able to work independently with minimal supervision Strong communication and problem-solving skills Tech-savvy and quick to learn new systems Must be local to the San Fernando Valley/Van Nuys area Must be fully committed to a full-time role A strong "whatever it takes" attitude to support team success About Company Old Mission Financial, Inc. is a trusted mortgage provider committed to setting a high standard in the industry. With a focus on quality customer service, the company prioritizes the needs of its clients, offering guidance throughout the home loan process. Old Mission Financial provides a variety of mortgage options, helping clients make informed decisions that best suit their financial goals. Dedicated to supporting clients long after the loan process, the company works continuously to help individuals achieve their homeownership dreams.