Executive Assistant

Executive Assistant Beacon Hill Staffing Group - 3.8 San Francisco, CA Job Details Full-time $140,000 - $155,000 a year 14 hours ago Benefits Dental insurance Vision insurance Qualifications Google Workspace Expense management Executive administrative support Bachelor's degree Productivity software Full Job Description Executive Assistant San Francisco, CA | Full-Time, In-Office A leading venture capital firm is seeking an Executive Assistant to provide dedicated support to a senior member of the firm. This individual will serve as a trusted partner to an executive who operates at an exceptionally high pace, holds themselves and their team to the highest standards, and expects nothing short of excellence in every interaction and deliverable. The ideal candidate is polished, professional, and always two steps ahead. You bring strong judgment, meticulous attention to detail, and the ability to manage competing priorities with composure. You thrive in a fast-paced, demanding environment, and will represent this executive and the firm with discretion and poise in every interaction. This is a full-time, on-site position based in San Francisco, five days per week. Schedule flexibility outside of standard hours is expected. This is an excellent opportunity for a driven and experienced EA looking to make a meaningful impact at a top-tier venture capital firm. Responsibilities Calendar & Scheduling Own and manage a complex, high-demand calendar with acute judgement - anticipating conflicts, protecting priorities, and ensuring the executive's time is always optimized. Coordinate recurring team meetings, board meetings across portfolio companies, investor meetings, and external engagements. Proactively identify scheduling issues before they arise and resolve them swiftly and independently. Communications & Correspondence Serve as a primary point of contact for a wide range of internal and external stakeholders - including portfolio company executives, Limited Partners, and senior firm leadership - always representing the executive and the firm with professionalism and discretion. Maintain timely, thoughtful communication across all channels, recognizing that every interaction is a direct reflection of the executive and the firm. Travel & Logistics Coordinate all domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries. Manage real-time travel disruptions and logistics changes with efficiency and calm. Administrative Support Prepare and submit accurate, timely expense reports and maintain organized records. Manage special projects and ad hoc requests with discretion, resourcefulness, and an ownership mentality. Qualifications Minimum 5+ years of executive assistant experience supporting C-suite or senior-level executives, within venture capital or a similarly demanding professional environment. A reputation for impeccable professionalism - your presentation, communication, and conduct reflect the highest standards at all times. Exceptional organizational skills and obsessive attention to detail. A deeply proactive and forward-thinking mindset - you anticipate needs and address issues before they surface. Strong judgment and the ability to work independently in a high-pressure, fast-moving environment. Proven ability to handle confidential information with unwavering discretion. High energy, resilience, and composure under pressure; perform well when expectations are high and the pace is demanding. Flexibility to arrive early, stay late, and be available when needed - you understand that supporting a senior executive requires adaptability without exception. Proficiency in Microsoft Office Suite and Google Workspace; familiarity with travel and expense management platforms. Bachelor's degree or higher required. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)