Pay Growth
?
out of 5
Not enough data
Not enough info to score pay or growth
Executive Assistant
Job
Beacon Hill Staffing Group
San Francisco, CA (In Person)
Full-Time
Review key factors to help you decide if the role fits your goals.
Job Security
?
out of 5
Not enough data
Calculating job security score...
Total Score
68
out of 100
Average of individual scores
Skill Insights
Compare your current skills to what this opportunity needs—we'll show you what you already have and what could strengthen your application.
Job Description
To Apply for this
Job Click Here Position:
Senior Administrative Assistant / Executive Assistant Our client is seeking a polished, experienced administrative professional to support the Investment Management Development team. This individual will manage complex calendars, coordinate internal and external engagements, track relationship activity, and handle a broad range of operational and project‑based responsibilities. The role requires exceptional discretion, strong judgment, and the ability to thrive in a fast‑moving environment. Collaboration with other administrative partners and cross‑functional teams is a key component of the position. Key Responsibilities Executive Support- Provide high‑level administrative support to a senior leader, with additional assistance to team members as needed across events, travel, team operations, and project work. Calendar Management
- Oversee multiple demanding calendars across time zones, ensuring seamless scheduling and prioritization. Meeting & Event Coordination
- Plan and prepare for internal and external meetings, team sessions, and related materials. Communication Tracking
- Summarize key messages and action items from calls or voicemails and ensure timely follow‑through, including CRM updates. Deadline & Workflow Oversight
- Maintain accountability for internal timelines, deliverables, and data accuracy across reports, notes, and operational processes. Process & Systems Support
- Assist in developing and implementing new operational systems and tools. Cross‑Team Collaboration
- Serve as a liaison between internal groups to support shared initiatives and information flow. CRM Management
- Maintain accurate records of contacts, introductions, and relationship activity. Research & Prospecting
- Build and maintain lists of potential contacts or prospects to support strategic travel and outreach. Expense Processing
- Prepare and submit expense reports accurately and on time.