Executive Assistant (Hybrid - Santa Clarita)

Job Description Role Overview We are seeking a highly organized and motivated Junior Executive Assistant to support two Directors overseeing shipboard IT systems for a major cruise line client. This is an excellent opportunity for a recent college graduate or early-career professional interested in operations, technology, and project coordination within a dynamic maritime and travel environment. The role is primarily focused on calendar management, scheduling, meeting support, documentation, and junior-level project coordination and business analysis. You'll work closely with senior leaders and cross-functional teams, gaining exposure to IT operations that support cruise ships globally. Responsibilities

• Manage and maintain complex calendars for two Directors, including prioritizing meetings across time zones
• Schedule internal and external meetings, coordinating attendees, conference rooms, and virtual links
• Prepare agendas, take meeting notes, and track action items and follow-ups, and internal documentation
• Serve as a point of contact for scheduling and logistical coordination
• Attend meetings related to shipboard IT systems, operations, and projects We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day.

We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

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https://insightglobal.com/workforce-privacy-policy/. Skills and Requirements ○ Current college students would need to be able to work 40 hour work week (3-4 days in person)

• Strong organizational and time-management skills with high attention to detail
• Clear written and verbal communication skills
• Comfort working with calendars, meetings, and documentation
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) or similar tools Willingness to work in-office 3-4 days per week in Santa Clarita
• Internship or entry-level experience in administrative support, project coordination, or operations
• Exposure to IT, technology, or systems-based teams
• Familiarity with project management tools (e.g., Smartsheet, Asana, Jira, Monday.com)
• Interest in travel, hospitality, or maritime/cruise operations Experience taking meeting notes or supporting executives