Part Time Executive Assistant / Personal Assistant

Part Time Executive Assistant / Personal Assistant Simi Valley, CA Job Details Part-time From $25 an hour 1 day ago Qualifications Meeting minutes Record keeping Google Workspace Google Sheets Google Docs Google Drive Maintaining an organized workspace Phone communication Expense management Content editing Zoom Executive administrative support Mid-level 3 years Transcription Attention to detail Task prioritization Data entry Organizational skills Office management Phone call management Travel scheduling Google Calendar Communication skills File organization

Full Job Description About Us:

Evolve HR LLC is a boutique HR consulting and recruiting firm supporting small to mid-sized businesses across a variety of industries. We partner closely with our clients to deliver thoughtful, compliant, and people-first HR solutions. We are a fast-paced, high-touch, and growing firm looking for a strong right hand to support our CEO.

Position Overview:

We are seeking a highly organized, detail-oriented, and proactive Part-Time Executive Assistant / Personal Assistant to support a busy CEO. This role is a blend of professional executive support and light personal assistant responsibilities. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and takes pride in keeping things organized, efficient, and moving forward.

Key Responsibilities:

Executive & Administrative Support Manage and maintain CEO's calendar, including scheduling meetings, calls, and appointments Coordinate and confirm meetings, including Zoom, in-person, and client-facing engagements Manage email communications, including drafting responses and organizing inbox Prepare, proofread, and edit documents, reports, and presentations Transcribe notes from meetings and calls into organized summaries and action items Track deadlines, follow-ups, and priority items to ensure nothing falls through the cracks Handle phone calls, messages, and professional correspondence Operations & Office Support Maintain organized digital filing systems and records (Google Drive and related tools) Assist with basic data entry and database management Support light office management tasks, organization, and systems improvement Assist with basic financial tracking (e.g., invoices, billing coordination, expense tracking) Personal Assistant Support Coordinate personal appointments, reservations, and scheduling Assist with errands and personal tasks as needed Support travel arrangements (flights, hotels, itineraries) Provide general day-to-day support to ensure efficiency across both business and personal commitments Must be comfortable around dogs (pet-friendly environment)

Qualifications:

3+ years of experience in an Executive Assistant and/or Personal Assistant role Strong organizational skills with exceptional attention to detail Excellent written and verbal communication skills High level of professionalism and discretion with confidential information Experience managing complex calendars and scheduling across multiple priorities Proficiency in Google Workspace (Gmail, Calendar, Docs, Drive, Sheets) Strong proofreading and transcription skills Ability to multitask, prioritize, and manage competing deadlines Self-starter with a proactive, solutions-oriented mindset Positive attitude and ability to remain calm under pressure Preferred (Nice to Have): Experience supporting an entrepreneur, founder, or small business CEO Familiarity with HR, consulting, or professional services environments Experience with basic bookkeeping or financial tracking tools

Schedule:

Part-time (approximately 15-25 hours per week) Schedule may vary; flexibility required

Why This Role:

This is a unique opportunity to work closely with a dynamic CEO and gain exposure to both business operations and executive-level decision-making. The role has strong potential to grow over time for the right person.

Pay:

From $25.00 per hour

Work Location:

In person