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Executive Administrative Assistant

Job

Robert Half

Solana Beach, CA (In Person)

Full-Time

Posted 3 weeks ago (Updated 2 weeks ago) • Actively hiring

Expires 6/15/2026

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Job Description

A fast-paced organization in the San Diego area is seeking an experienced Executive Administrative Assistant to support senior leadership with high-level administrative, scheduling, and operational coordination. This role is ideal for someone who thrives in a highly organized, detail-driven environment and can anticipate needs before they arise. The Executive Administrative Assistant will act as a key partner to executives, ensuring smooth day-to-day operations, managing priorities, and maintaining confidentiality across sensitive business matters.
ESSENTIAL DUTIES
& RESPONSIBILITIESExecutive SupportManage complex executive calendars, scheduling meetings, and coordinating prioritiesArrange domestic and international travel, including itineraries and expense reportingPrepare meeting agendas, presentations, and follow-up documentationServe as a liaison between executives and internal/external stakeholdersHandle confidential information with discretion and professionalismAdministrative & Operational SupportSupport daily administrative operations for leadership teamDraft correspondence, reports, and executive communicationsCoordinate meetings, board materials, and leadership eventsTrack deadlines, action items, and project deliverablesAssist with special projects and strategic initiatives