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Executive Assistant

Job

California People Search, Inc.

Sonoma, CA (In Person)

Full-Time

Posted 2 weeks ago (Updated 1 week ago) • Actively hiring

Expires 6/27/2026

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Job Description

Executive Assistant at California People Search, Inc. Executive Assistant at California People Search, Inc. in Sonoma, California Posted in 9 days ago.
Type:
full-time
Job Description:
AI-Forward Executive Assistant to the Co-Founder & CEO A fast-growing, AI-forward technology company is seeking an experienced Executive Assistant to support the Co-Founder & CEO in a high-impact, high-visibility role. This opportunity is ideal for someone who thrives in fast-paced environments, enjoys solving complex operational challenges, and is excited about using AI tools to improve executive workflows and productivity. Responsibilities Manage complex calendars, scheduling, and executive communications Coordinate domestic and international travel arrangements Monitor and prioritize executive inboxes Prepare meeting materials, follow-ups, and action items Support executive meetings, offsites, and special projects Handle confidential information with discretion and professionalism Utilize AI tools such as ChatGPT, Claude, Gemini, or similar platforms to improve workflow efficiency Qualifications 4-8+ years of Executive Assistant experience supporting senior executives, founders, or CEOs Experience in fast-paced startup, technology, VC, PE, or high-growth environments Strong organizational, communication, and problem-solving skills Experience managing complex travel and multi-time-zone scheduling Proficiency with Google Workspace and/or Microsoft Office Comfortable working flexible hours aligned with U.S. time zones Interest or experience in AI tools and automation is highly preferred Why Join? Work directly with a visionary executive team High-growth environment with strong career development opportunities Exposure to AI-enhanced executive operations and automation Collaborative, fast-paced, and innovative culture If you are a proactive and tech-savvy Executive Assistant looking for a high-impact opportunity, we'd love to hear from you.