Executive Assistant

Executive Assistant at Innovations PSI Executive Assistant at Innovations PSI in Sonoma, California Posted in 3 days ago.

Type:

full-time

Job Description:

Our client is seeking an experienced Executive Assistant to provide high-level administrative support in a fast-paced, team-oriented environment. The ideal candidate is proactive, discreet, and approaches every task with a collaborative, solutions-oriented mindset.

Responsibilities :

Heavy calendar management, including complex scheduling and strategic prioritization Arrange domestic and international travel logistics Manage and submit expense reports Greet guests and assist with in-person meetings as needed Project manage team events and off-sites as needed Assist with daily office operations and provide backup support within the admin team Take on various projects outside of the core EA role as they arise

Requirements:

5-10 years of executive assistant experience, within financial services or a related industry Bachelor's degree is preferred Experience within the financial services industry Demonstrated history of working with integrity, discretion, and confidentiality Proactive, strategic thinker who understands the downstream impact of decisions Strong calendar management skills with the ability to navigate complex scheduling with ease Excellent verbal and written communication skills Strong organizational skills with the ability to multi-task Experience coordinating large meetings and events Proficiency in Microsoft Office and Zoom. Experience with Concur is a plus