Executive Assistant

Executive Assistant Atlas Data Storage, Inc South San Francisco, CA Job Details Full-time $120,000 - $140,000 a year 1 day ago Benefits Commuter assistance Health savings account Health insurance Dental insurance Vision insurance 401(k) matching Qualifications Employee onboarding Google Workspace Report writing Microsoft Excel Maintaining an organized workspace Microsoft Outlook Phone communication Event coordination 5 years Expense management Filing Executive administrative support Office management Managing executive calendars Senior level Cross-functional collaboration Onboarding process management Travel scheduling Communication skills Technical Proficiency Progress tracking (project management tasks) Kitchen organization Full Job Description Atlas is charting the future of data and computing by pioneering Molecular Computing technology. We're a recently funded, high-growth startup at the intersection of Information Technology and Bio Technology, tackling some of the most complex IT challenges in the world. We are looking for a highly organized, energetic, proactive, and discreet Executive Assistant to provide comprehensive support to our CEO and Founder. The ideal candidate is a master of logistics who can anticipate needs before they arise, manage complex calendars, and serve as a professional gatekeeper and liaison with a positive UI. You will be the "right hand" to leadership, ensuring that their time is maximized and the office and company run seamlessly.

Core Responsibilities Calendar & Schedule Management:

Strategically manage a complex, fast-moving calendar. Coordinate internal and external meetings across multiple time zones, ensuring Executives are prepared with necessary briefings and materials.

Communication & Liaison:

Act as the primary point of contact for the Executives. Manage emails, screen phone calls, and interface with stakeholders, board members, and clients with the highest level of professionalism.

Travel & Logistics:

Arrange detailed domestic and international travel itineraries, including flights, accommodations, ground transportation, visas and local meeting logistics.

Project Coordination:

Track key deliverables and deadlines. Assist in preparing presentations, reports, and spreadsheets for high-level meetings.

Administrative Oversight:

Process expense reports, manage sensitive documentation, and maintain organized filing systems.

Event Planning:

Coordinate executive-level retreats, board meetings, onsite meetings, events, employee activities and team-building events.

Oversee Daily Office Operations:

Ensure a productive, organized, and welcoming work environment. Maintain kitchen, common areas, and overall office organization standards.

Cross-Functional Support:

Including onboarding and offboarding processes, and support projects across HR, Finance, and Operations functions. Skills & Qualifications Category Requirement Experience 5+ years of experience supporting C-level executives in a fast-paced environment. Tech Savvy Expert proficiency in Google Workspace or Microsoft 365 (especially Outlook, Excel and Powerpoint). Communication Exceptional written and verbal communication skills; Problem Solving Strong "figure-it-out" attitude; ability to handle ambiguity and shift priorities quickly. Discretion Proven track record of handling confidential and sensitive information with absolute integrity. Personal Attributes The "Anticipator": You think three steps ahead and have a "Plan B" (and C) ready to go.

Grace Under Pressure:

You remain calm and collected during high-stakes situations or tight deadlines while coordinating multiple events and internal and external relationships. Meticulous Attention to

Detail:

You catch the typos and scheduling conflicts that others miss.

Emotional Intelligence:

You can read any room and navigate diverse personalities with ease. Why Join Us?

Impact:

You aren't just an assistant; you are a strategic partner helping drive the company's mission forward.

Benefits:

We pay the full medical, dental, and vision premiums for employee only and 95% for dependent family members. Our 401k plan includes matching contributions at 100% on first 3% of contribution + 50% on the next 2%. We also provide onsite lunches, and additional optional benefit programs such as Health Savings Account, Flex Spending Accounts, and Commuter benefit match. The pay range for this role is: 120,000 - 140,000 USD per year(HQ)