Executive Assistant II

Executive Assistant II TalentBurst, Inc. - 3.5 Sunnyvale, CA Job Details Contract 1 hour ago Benefits Health insurance Dental insurance Vision insurance Qualifications Confidential information handling Microsoft Outlook Slack Executive administrative support Managing executive calendars Full Job Description Executive Assistant II Sunnyvale, CA-94089 6+ months Onsite role

Interviews:

2 rounds, virtual

Description:

Client is seeking a highly motivated and customer obsessed Executive Assistant to support the Director in Devices and Services. This is an important area for us requiring strong focus and execution. The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track VPs meetings, priorities and emails and act as proxy when necessary, manage travel and expenses and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the VP ensuring appropriate and timely action on deliverables.

Qualifications:

Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround. The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment's notice. High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required. At least two years of college required, bachelors degree preferred. This position requires 6+ years of experience supporting senior management (Directors, VPs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools. Story Behind the

Need Business Group & Key Projects Review of Business Group:

Alexa Customers & Technology Purpose of the Team and key projects: Alexa devices and services, approx. 1600 people in this org Fast paced company

Team Culture:

Large admin group 12 people in the team Lean each other, welcoming, a lot of workshops Why is the position open? Backfill Typical Day in the

Role Schedule:

M-F 9am-5pm (40hrs/week) OT, Weekend, or Holiday schedule: Possible, but not consistent

Task Breakdown and Workflow:

Heavy calendaring majority of the role Meeting with Directors, higher VP, Stakeholders, SVP admins, CEO Scheduling All hands or team lunch or catering Compelling Story & Candidate Value Proposition Team culture/ selling points: Warm admin team, really support each other, no judges to questions, they use Slack for Qs and interactions Top 3

Must Have Hard Skills:

Heavy Calendaring (Outlook, Slack) Comfortable with Change/ Adaptable Someone who does not panic, and remain calm, patient Nice to haves: AI experience or comfortable to use AI Tech company experience Open to collaboration, Comfortable to admin group, and collaborative space

Leadership Principles:

Frugality (Mindful) Learn and be curious

Years of Experience:

HM wants candidate who came from large company and has fast paced company experience 4yrs minimum w/ BS degree

Disqualifiers:

Slower pace industry

Degree/ Certification Requirements:

Preferred Bachelor's degree 5yrs minimum experience if no BS degree What background does someone have that is successful in this role? Work in Tech company #TB_EN #ZR Why TalentBurst? At TalentBurst, we deliver more than talent, we deliver outcomes. We partner with you to move quickly and connect you to opportunities aligned with your skills and long term growth. Backed by precision, transparency, and results, we connect top talent with leading organizations through trusted partnerships. We offer competitive compensation and comprehensive benefits, including medical, dental, vision, and retirement options. TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce.