Executive Assistant - Japanese Bilingual

Executive Assistant - Japanese Bilingual

PASONA N A, INC. - 3.9

Union City, CA Job Details Full-time $70,000 - $90,000 a year 19 hours ago Qualifications Microsoft Excel Microsoft Outlook Content editing English Japanese Research Managing executive calendars Full Job Description Japanese/English bilingual is required.

Location:

Union City, CA |

On-site Position:

Executive Assistant (Japanese Bilingual)

Work Hours:

9:00am - 5:00pm Reports to: President /

COO Status:

Full-time, Exempt Summary of the

Position:

This role provides high-level administrative and operational support to the President and COO. The Executive Assistant serves as a key point of coordination, managing schedules, communication, and confidential information to ensure smooth daily operations. The position also supports facility operations and Legal/Risk Management functions, including contract and insurance documentation. Strong attention to detail, multitasking ability, and professionalism are essential.

Key Responsibilities:

Executive Support Manage and prioritize executive calendars and appointments Coordinate travel arrangements and prepare expense reports Prepare presentations in English and Japanese (PowerPoint) Draft and edit emails, memos, and reports Organize and maintain confidential documents Support board-related documentation Conduct research and analyze data as requested Attend meetings, take minutes, and follow up on action items Provide English/Japanese translation and interpretation Support other executives as needed Facility & Project Coordination Assist with planning and tracking facility-related projects Report progress and updates to executives Legal & Risk Administration Maintain contracts and legal documentation Coordinate insurance certificates, claims, and renewals Communicate with internal teams, external partners, and legal counsel Maintain organized filing systems Ensure confidentiality and accuracy of sensitive information

Qualifications:

Associate degree or equivalent experience Business-level Japanese and English (spoken and written) Strong communication and interpersonal skills Highly organized with strong attention to detail Ability to work independently with minimal supervision Ability to handle confidential information with discretion

Must-have Skills:

Microsoft Office (Word, Excel, PowerPoint, Outlook) Calendar management and scheduling Document preparation and editing Nice to have: Experience supporting executives Experience with legal or insurance documentation