Job Description
Executive Assistant, C-Suite Support near Vallejo Entegee - 3.7 Vallejo, CA Job Details Full-time | Contract $50 - $60 an hour 1 day ago Benefits Travel reimbursement Commuter assistance Disability insurance Relocation assistance Health insurance Dental insurance Vision insurance Life insurance Qualifications Microsoft Outlook SAP Executive administrative support Expense reports Organizational skills Meeting facilitation Cross-functional collaboration Travel planning software Full Job Description Executive Assistant (1632218) -
Summary:
This Executive Assistant role supports the COO's office with high-level calendar management, meeting coordination, travel, expenses, executive communications, and follow-up tracking. The work is centered around C-suite support in a global, cross-functional environment, using Microsoft Office 365 along with expense and travel systems such as Concur, SAP, or similar platforms. Requirements 5+ years of executive administrative experience supporting C-suite or senior executive leaders, ideally in a global, matrixed organization. Advanced Microsoft Office 365 proficiency, including Outlook, Teams, PowerPoint, Excel, and Word, with comfort using Concur, SAP, or similar expense/travel systems. Strong organization, discretion, written and verbal communication skills, and a polished executive presence with senior leaders, board members, customers, and external partners. Responsibilities Manage the COO's complex and shifting calendar, prioritize meetings, resolve conflicts, and protect focus time for operational priorities. Coordinate domestic and international travel, including flights, hotels, ground transportation, visas, agendas, and expense reconciliation. Prepare agendas, presentations, meeting materials, and follow-up trackers for staff meetings, operating reviews, and cross-functional leadership forums. Important Notes This role is fully onsite near Vallejo, CA, with no remote or hybrid option. The expected workweek is Monday through Friday, with a tentative 8:00 a.m. start time. This is a leave-coverage assignment supporting executive-level leadership, so confidentiality and reliability are critical. Job Disclaimer:
Equal Opportunity Employer/Veterans/Disabled Benefit offerings include medical, dental, vision, term life insurance, short-term disability insurance, additional voluntary benefits, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State or local law; and Holiday pay upon meeting eligibility criteria. Disclaimer:
These benefit offerings do not apply to client-recruited jobs and jobs which are direct hire to a client To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.entegee.com/candidate-privacy-information-statement/ The Company will consider qualified applicants with arrest and conviction records. #GRPA Pay:
$50.00 - $60.00 per hour Benefits:
Relocation assistance People with a criminal record are encouraged to apply Work Location:
In person
