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Executive Assistant
Job
Robert Half
Walnut Creek, CA (In Person)
Full-Time
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Job Description
We are looking for an experienced and resourceful Executive Assistant to provide senior-level support in Walnut Creek, California. This fully on-site opportunity is a Contract to permanent position with a nonprofit organization that values professionalism, sound judgment, and strong follow-through. The right candidate will bring a high level of organization, technical confidence, and the ability to stay ahead of shifting priorities in a fast-moving environment.
Responsibilities:
- Oversee a demanding executive calendar by arranging appointments, coordinating meeting schedules, and adjusting priorities as business needs change.
- Organize donor-facing meetings from start to finish, including preparing materials, managing logistics, and handling timely follow-up communication.
- Create and edit business documents, reports, presentations, and correspondence using Microsoft Office tools with accuracy and professionalism.
- Support in-person meetings and office events by arranging meals, confirming details, and ensuring spaces are prepared in advance.
- Anticipate executive needs by identifying potential conflicts, solving administrative issues early, and keeping daily operations running smoothly.
- Manage a mix of business and personal support tasks with a high degree of discretion, confidentiality, and attention to detail.
- Serve as a dependable point of coordination for communications, inquiries, and requests requiring executive awareness or action.
- Take on additional administrative duties as needed while maintaining a positive, flexible, and service-oriented approach.