Executive Assistant, NA

Executive Assistant, NA Vantage Data Centers Management Company

LLC - 3.3

Denver, CO Job Details Full-time $90,000 - $100,000 a year 1 hour ago Benefits AD&D insurance Disability insurance Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Qualifications Confidential information handling Microsoft Outlook Executive administrative support Collaboration with board members Office management Grammar Experience Board relations Full Job Description About Vantage Data Centers Vantage Data Centers powers, cools, protects and connects the technology of the world's well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands. Position Overview The Executive Assistant provides administrative support in a variety of functions to the North American Executives along with others from the Executive Leadership team as needed. Focusing on growing the efficiency and speed of each department this Executive Assistant will review, prioritize, direct and delegate a wide variety of sophisticated and confidential requests that are presented to the executive for consideration. The Executive Assistant will need to summarize, prioritize and research information in a concise manner and usable format for the executive to review. This position will require the Executive Assistant to responds to, or route, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive. May build, or coordinate, reports, charts, budgets and other presentation materials for the executive. Will coordinate high-level projects, travel arrangements, and meetings. May plan and schedule work and direct other staff to deliver support. Will learn to have broad knowledge and full understanding of the Company's operations, procedures and objectives. Will contribute to moderately sophisticated aspects of any project assigned. An ideal candidate for this position is efficient, upbeat, diligent, and a problem solver. Must be comfortable working with a wide range of collaborators, from our Board of Directors on down. Position requires integrity, objectivity, promptness and the ability to stay organized and work flexibly in a fast-paced environment. Projecting a positive, confident attitude, with strong customer service skills, will be essential to success. This position will be based on-site at our office in Denver, CO. in alignment with our flexible work policy. (3 days on site required, 2 days flexible). Essential Job Functions Daily management and administrative support for the Executive Team Coordination of Executive Travel Schedule/Calendar Meeting organization and support logistics Event planning (i.e. offsites, customer meetings, & board meetings) Expense report preparation Project management, requiring independent discretion and decision making, without close supervision, as our executive team members are often traveling. Logistics management of employee holiday events, customer appreciation events, industry events, office lunch events. Uses discretion, judgment, and knowledge of organization to facilitate the executive's activities. Additional duties as assigned by Management Duties Scheduling, including meal ordering, when appropriate Conference room management & coordination Plan virtual and in-person gatherings/activities Provide access and support for visitors & customers Miscellaneous projects and duties as assigned Additional duties as assigned by Management Job Requirements Bachelor's Degree in Office Administration, similar field, or equivalent experience is preferred 4+ years of experience in an administrative, organizational, or other meticulous function, as an Office Manager or Executive Assistant Highly organized, energetic and a fast learner Experience maintaining confidential information Excellent communication skills: written/grammar/spelling, verbal (formal and informal), listening and talking Experience with Microsoft tools, including the ability to schedule, track, report and follow-up using these tools Experience with Outlook calendaring is required Experience with SharePoint is a plus Experience with a Global Travel Platform is a plus Travel required is expected to be less than 5% and on as as-needed basis, but may increase over time as the business needs evolve Notary Public preferred, not required Physical Demands and Special Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds. Additional Details This position is eligible for company benefits including but not limited to medical, dental, and vision coverage, life and AD&D, short‑ and long‑term disability coverage, paid time off, employee assistance, participation in a 401(k) program that includes company match, and many additional voluntary benefits.

Salary Range:

$90,000-$100,000 Base + Bonus ( this range is based on Colorado market data and may vary in other locations ) Compensation for the role will depend on a number of factors, including qualifications, skills, competencies, and experience and may fall outside of the range shown. #LI-JG1 We operate with No Ego and No Arrogance . We work to build each other up and support one another, appreciating each other's strengths and respecting each other's weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above‑market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations. Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community. Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak with people who connect with our mission and values. Vantage Data Centers is an Equal Opportunity Employer We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other's strengths and respecting each other's weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations. Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community. Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values. Vantage Data Centers is an Equal Opportunity Employer Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers. We'll be accepting applications for at least one week from the date this role is posted. If you're interested, we encourage you to apply soon—we're excited to find the right person and will keep the role open until we do!