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Job Description
Executive Assistant
SCAO - ITS
Division •Hybrid• Colorado Judicial Branch - 3.1 Denver, CO Job Details Full-time $60,536 - $87,777 a year 14 hours ago Qualifications Executive administrative support Full Job Description Executive Assistant
SCAO - ITS
Division •Hybrid•
JOB CODE JD06536 LOCATION
Denver / Denver County
DEPARTMENT
Office of the State Court Administrator POSTED 16-Jun-2026 CLOSES 03-Jul-2026 POSITION
NUMBER 29421 FTE LEVEL 1.0 POSITION INFORMATION
Job Code:
R41050
Full Time Salary Range:
$60,536.00 - $87,777.00
FLSA Status:
Exempt Learn more about employee benefits This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting. Notice to
Colorado Applicants:
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
MISSION STATEMENT
The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.
STATEMENT OF DUTIES
Summary of Job Classification:
Provides specialized administrative, technical, and analytical support for an SCAO division and/or division director to ensure the effective running of the unit. Verifies the alignment of work products with the Judicial Department's and division's policies, procedures, and rules, as well as the director's scope of responsibilities, authority, and priorities. Assists the director with a wide variety of matters to ensure the smooth running of the division, including calendaring, budget development and management, data compilation and analysis, preparation for daily activities and meetings, anticipation and coordination of supplies, logistical arrangements, equipment, and resources, and related activities.
ESSENTIAL FUNCTIONS
To perform this job successfully, an individual must be able to perform assigned essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment. Provides specialized administrative support and technical support for an SCAO division or division director to ensure the effective running of the SCAO. Verifies the alignment of work produced with policies, procedures, and rules related to the Judicial Department. Analyzes, interprets, and understands data to produce reports. Organizes the director's schedule and coordinates logistics for travel, meetings, trainings, and vehicle reservations. Helps manage and resolve multiple email inquiries that require immediate resolution. Assists with developing the budget by coordinating information from multiple functional and operational areas. Monitors, verifies, tracks, and documents expenditures or revenues. Reviews budget documents and records for consistency and prepares various reports and other support documents. Creates forms and procedures for document preparation to support the director's budgetary responsibility. Determines office needs for supplies and equipment and recommends resources and equipment needs. Organizes meeting logistics, including taking minutes, coordinating catering, setting up rooms, and working with building management to ensure meeting space needs. Participates in multiple committees. Coordinates activities that build fellowship and camaraderie among employees. Contributes to the onboarding and offboarding processes. Develops job requisitions, manages the interview process, and completes equity measurements to generate offer letters. Maintains employee equipment and inventory. Manages and updates the Judicial Resource Manual (JRM) documents and other data retention tools, including Microsoft Teams, Judicialnet, SharePoint, and the Courts website. Performs other duties as assigned.
ESSENTIAL FUNCTIONS CONT.
Supervisor Responsibilities:
Work requires providing guidance and the potential to oversee another employee. This position may oversee work quality, training, instructing and work assignments. The work performed by majority of employees is semi complex.
Human Collaboration:
Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas. Interactions have limited impact. Freedom to
Act & Impact of Actions:
Receives General Direction Employee normally perform the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically. Impact of actions are moderate.
Knowledge & Skills:
Advanced Work requires advanced skills and advanced & extensive knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within organization for technical depth of knowledge. Likely impact on organization is standard.
Fiscal Responsibility:
May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.
MINIMUM QUALIFICATIONS
Education and Experience Equivalency:
High school diploma or
G.E.D. OR
Additional work experience in these or other related fields may be substituted on a year for year basis for the required formal education.
Work Related Experience:
3 to 5 years of experience in a paralegal or administrative field.
Licenses and Certifications:
None.
Physical Effort Requirements:
Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.
Work Environment:
Good-Relatively free from unpleasant environmental conditions and/or hazards.
Work Location:
Office or similar indoor environment; confined space.
